AMVETS Jobs

We are a nationally recognized leader in the architectural design and construction industry, working with architects, builders, designers, and homeowners to deliver high-quality, innovative solutions. We pride ourselves on excellence, professionalism, and outstanding customer service.

Position Overview

We are seeking a highly organized, proactive, and tech-savvy Executive and Administrative Coordinator to serve as the central point of communication and support for three key executives:

• CEO (operates remotely, requires scheduling and administrative support)
• Senior Vice President of Operations (based in-office)
• Vice President of Sales (based in-office)

This individual will be the first point of contact for the company, answering phone calls and ensuring a professional and polished company image. They must possess exceptional multitasking skills, thrive under high-pressure situations, and demonstrate outstanding organizational abilities.

Key Responsibilities

• Serve as the executive assistant to the CEO, managing scheduling, calendar coordination, and communications.
• Provide administrative support to the Senior VP of Operations and VP of Sales.
• Be the first person to answer the phone, ensuring a professional and welcoming first impression.
• Act as the primary liaison between executives, clients, and internal teams.
• Manage the companys social media presence, ensuring professional and engaging content.
• Handle purchase orders, tracking and processing them efficiently.
• Maintain exceptional customer service, interacting professionally with high-level clients, architects, builders, and designers.
• Assist with office management duties, including scheduling meetings, coordinating travel, and handling correspondence.
• Run errands as needed, including post office runs and stocking supplies .
• Work effectively in a high-pressure environment, prioritizing multiple tasks with efficiency and accuracy.
• Maintain confidentiality and professionalism while handling sensitive information.

Required Skills and Qualifications

• Strong computer skills , including proficiency in Microsoft Word, Excel, and Outlook.
• QuickBooks experience is a plus .
• Exceptional organizational and multitasking abilities .
• Outstanding time management skills with the ability to handle multiple priorities.
• Professional and polished phone etiquette as the companys first point of contact.
• Experience managing social media platforms for a company or brand.
• Strong customer service and communication skills, both written and verbal.
• Ability to work independently while also being a team player.
• Prior experience in executive support, office management, or administrative roles.
• Reliable transportation and a valid drivers license are required .
• Experience in the architectural, design, or construction industry is a plus but not required.

Why Join Us?

• Be part of a prestigious, nationally recognized industry leader.
• Work in a high-energy, professional environment.
• Play a critical role in shaping the companys first impression and executive support.
• Opportunities for growth and professional development.

Application Process

Interested candidates should submit: ? A resume detailing their relevant experience. ? A brief cover letter explaining their qualifications. ? A list of professional job references (at least three).