Job Information
Robert Half Front Desk Coordinator in White Bear Lake, Minnesota
Description We are looking for a detail-oriented and organized Front Desk Coordinator to join our team on a contract basis in White Bear Lake, Minnesota. In this forward-facing role, you will be the first point of contact for residents, visitors, and staff, ensuring a welcoming and safe environment. This position involves managing a variety of administrative and customer service tasks while interacting with individuals from diverse backgrounds, including those who may be navigating challenging life circumstances.
Responsibilities:
• Serve as the primary point of contact at the front desk, greeting residents, visitors, and contractors with care and attentiveness.
• Oversee the management of front desk operations, including signing guests in and out and monitoring security systems.
• Assist with administrative tasks such as preparing welcome packets, managing files, and coordinating office supplies.
• Facilitate communication between residents, property management teams, and vendors to ensure smooth operations.
• Support the setup and organization of conference rooms and meetings, including preparing materials, refreshments, and equipment.
• Handle sensitive situations with empathy and de-escalation techniques to ensure a safe and supportive environment.
• Track and distribute necessary items for residents, ensuring their needs are met promptly.
• Maintain a high level of organization and time management to handle multiple tasks efficiently.
• Provide assistance with creating presentations and satisfaction surveys as needed.
• Ensure the front desk area is clean, welcoming, and fully functional. Requirements • Proven experience in a front desk, administrative, or customer service role.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent interpersonal and communication skills to interact effectively with diverse individuals.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Familiarity with SharePoint and other administrative tools is a plus.
• Ability to remain calm and detail oriented in high-pressure or challenging situations.
• Experience with de-escalation techniques and a focus on maintaining a safe environment.
• Reliable time management skills and a commitment to punctuality. TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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