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Georgetown Univerisity Grants and Contracts Administrator, Office of Research Services – Georgetown University in Washington, District Of Columbia

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

Grants and Contracts Administrator, Office of Research Services – Georgetown University

Job Overview

The Grants and Contracts Administrator plays a strategic role in the management of the University’s sponsored funding by the Office of Research Services - essential due to the unique restrictions, regulations and procedures governing expenditure of federal, private and corporate sponsored funding.

The Grants and Contracts Administrator provides high quality customer service, to include 1) clear, concise and accurate responses to inquiries/requests from faculty and administrators, 2) follow through on any issues that require contact with other internal or external departments, 3) effective hand offs to other team members or other internal departments so details do not fall through the cracks and cause incomplete resolutions or unanswered questions, 4) fast and timely responses to inquires/requests and 5) supportive and professional attitude toward faculty and administrators doing research.

The Grants and Contracts Administrator is responsible for:

  • Reviewing and executing faculty proposals to external sponsors

  • Negotiating and administering incoming externally-funded research grants and contracts; Developing teaming and consortium agreements (if applicable)

  • Verifying or performing various compliance checks related to conflict of interest, export controls, private use, E-Verify, tax and other federal initiatives

  • Drafting and issuing any sub-awards or any ancillary legal documents

  • Serving as the primary liaison with the external sponsor for all official communication; Interpreting and applying University and sponsor policies

  • Learning and mastering a wide variety of government databases related to the federal government’s mandate of electronically exchanging research information.

  • Functioning as a research administration “hub,” serving as the liaison between the University and federal and private sponsors

Work Interactions

  • Provides daily, fast-paced, face-to-face, phone and email interaction with faculty and administrators when responding to inquiries, reviewing proposals and awards, evaluating budgets, budget justifications, other sponsor required forms, and assisting in the formulation of clear, concise Statements of Work for subcontracts (if applicable)

  • Interacts with government and private sponsors to request pre-award spending, expense authorizations, contract language changes, project changes, interpretation of the regulations, no-cost extensions, and transfers of awards

  • Interacts frequently with leadership (Associate Provosts, Deans, Division Directors, Chairs, Senior Business Managers), faculty and administrators on grant related policy and financial matters

  • Works closely with Sponsored Programs Financial Operations, Risk Management, Tax and University Counsel on compliance related matters

  • Serves as on-call representative for matters that require Research Services (OSP) intervention outside the business day

  • Works with a large number of faculty from a variety of departments, disciplines and cultures, providing personalized customer service and maintaining the Office’s excellent reputation

  • Initiates and fosters working relationships with sponsor representatives

Qualifications

  • Bachelor’s degree

  • 3 to 5 years of progressively responsible experience in a university or other non-profit grants and contracts office

  • Proficiency with Microsoft Word, Microsoft Excel, PowerPoint and Adobe Acrobat and adaptability to the ever-changing technology within the University

  • Ability to work independently, to prioritize work, manage deadlines in a semi-stressful environment, and to diplomatically juggle complex situations involving the competing interests of faculty during periods of high volume

  • Commitment to confidentiality

  • Articulate, diplomatic and tactful in verbal and written communication

  • Excellent analytical skills and ability to think logically and to use appropriate judgment.

  • Ability to successfully work with a large number of faculty from a variety of departments, disciplines and cultures, and to provide personalized customer service, maintaining the Office’s excellent reputation

  • Ability to act in a professional manner with faculty and administrators from all levels

  • Ability to initiate and foster working relationships with sponsor representatives

Preferred qualifications

  • Experience with contracts and other external funding vehicles

  • Demonstrated proficiency in use of databases

  • Experience with the use of Community of Science/Pivot funding opportunities and expertise databases, the National Science Foundation’s Fast Lane database, Grants.gov, or other federal government electronic systems

Work Mode: Telework. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff positions can be found on the Department of Human Resources Mode of Work Designation (https://hr.georgetown.edu/mode-of-work-designation/) .

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS ( gms.georgetown.edu ) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here (http://ideaa.georgetown.edu/ada) for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website (https://georgetownworks.georgetown.edu/) .

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer (https://policymanual.hr.georgetown.edu/https%3A//policymanual.gudrupal.georgetown.edu/201-Equal-Employment-Opportunity-Affirmative-Action) fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation) , disability status, protected veteran status, or any other characteristic protected by law (http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf) .

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website (https://benefits.georgetown.edu/staff/enrolling/) .

COVID-19 Vaccination Requirements:

The Georgetown University community is committed to our public health approach and the important role that vaccines play in contributing to the safety of our University and our broader communities. Georgetown University requires students, faculty, staff and visitors to be fully vaccinated against COVID-19 and to have received a COVID-19 vaccine booster shot when eligible, or to have an approved medical or religious exemption. This requirement applies to all faculty and staff, including teleworking employees. Complete details and updates can be found in the Coronavirus (COVID-19) Resource Center (https://www.georgetown.edu/coronavirus/) .

We’re a leading research university with a heart. Founded in the decade that the U.S. Constitution was signed, we’re the nation’s oldest Catholic and Jesuit university. Today we’re a forward-looking, diverse community devoted to social justice, restless inquiry and respect for each person’s individual needs and talents.

Grounded in our Jesuit, Catholic identity, the Spirit of Georgetown undergirds everything we do. Watch this video (https://www.youtube.com/watch?v=hq3KF11PSNc) to learn more.

Learn how HR CARES (https://hr.georgetown.edu/hr-cares/) for faculty and staff, nurturing an environment of mutual respect where imaginations flourish and ideas are realized to positively impact the world.

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website (https://benefits.georgetown.edu/staff/enrolling/) .

The Georgetown University community is committed to our public health approach and the important role that vaccines play in contributing to the safety of our University and our broader communities. Georgetown University requires students, faculty, staff and visitors to be fully vaccinated against COVID-19 and to have received a COVID-19 vaccine booster shot when eligible, or to have an approved medical or religious exemption. This requirement applies to all faculty and staff, including teleworking employees. Complete details and updates can be found in the Coronavirus (COVID-19) Resource Center (https://www.georgetown.edu/coronavirus/) .

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