Job Information

Communitas, Inc. Human Resources Assistant in WAKEFIELD, Massachusetts

This position, directly supervised by the CFO and HR Manager, is responsible for agency recruitment activities by consulting with hiring managers to identify their position requirements and facilitates and drives the hiring process. This position oversees the job posting process, the interview process, assists hiring managers with interviewing, assessing candidate skills and competencies and overseeing the applicant tracking process. Responsible for completing the screening process of hired applicants, including CORI and SORI background checks, fingerprinting, OAG, and driving records. This position is also responsible for general administrative responsibilities.

Primary Responsibilities:


  • Coordinate all recruitment life cycle activities through an applicant tracking system JAZZHR for job postings, sourcing, phone screenings, coordinating interviews, employment offers, and references.

  • Complete and collect candidate interview evaluation notes and forms and track as required.

  • Coordinate with training department to schedule employees for orientation and organize new hire paperwork.

  • Participate in campus recruiting activities, job fairs and networking events. Develop relationships with school and certificate programs in order to create candidate pipelines.


  • Assist with new hire orientation.

  • Complete recruitment billing by tracking postings, job spend, and receipts and submitting required documentation to AP.

  • Assist with various administrative tasks as assigned.

  • Demonstrate and implement knowledge of Communitas, Inc. policies, HR standards and law.

  • Follow HIPPA, security regulations and guidelines and ensure confidentiality at all times.

  • Other duties and special projects as assigned.

Education and Experience: Bachelor?s Degree in Human Resources, Business or related discipline required. One to three years of recruiting experience, ideally in a non-profit setting. PHR certification a plus.

Skills, Knowledge and Abilities: Must have strong organizational and negotiation skills. Excellent written and verbal communication skills required, with demonstrated ability to communicate with employees at all levels. Demonstrated commitment to positive customer service, focusing on the needs of external and internal stakeholders. Ability to work independently and take initiative. Requires high computer proficiency including Microsoft Office (Outlook, Word, Excel, etc.), Valid driver?s license required. Must be able to communicate effectively in English.

Physical Demands: Must have physical capabilities to lift up to 30 lbs. Must be able to stand/walk up to one hour uninterrupted.

Work Environment: Work environment changes daily. Administrative employees work in office spaces, program areas, and in various locations out in the community.