Job Information
City of Charlottesville Deputy Director of Utilities for Administration & Engineering in United States
Deputy Director of Utilities for Administration & Engineering
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Deputy Director of Utilities for Administration & Engineering
Salary
$112,840.00 - $141,336.00 Annually
Location
Charlottesville, VA
Job Type
Regular Full-Time
Job Number
240400011
Department
Public Utilities
Opening Date
05/08/2024
Closing Date
5/29/2024 5:00 PM Eastern
Bargaining Unit
N/A
Description
Benefits
Questions
General Summary
The Department of Utilities is committed to providing the Charlottesville community with safe, reliable, and sustainable utility services that include water, wastewater, stormwater and natural gas. Working in conjunction with the Utility Billing Office, these services are supported by a dedicated staff who are committed to excellence in service to the community.
To learn more about the department and the services they provide, please visit: https://www.charlottesville.gov/458/Utilities
The Deputy Director of Utilities for Administration & Engineering in the Charlottesville Department of Utilities, performs complex professional and administrative work in assisting the Director in a variety of assignments relating to organizational goals and objectives, strategic planning and priorities, capital improvement planning, department wide initiatives, special projects, operational efficiencies, fiscal activities, and administrative and engineering operations. Works independently and reports to the Director of Utilities.
The preferred hiring amount for this position is between $112,840.00 - $141,336.00 Annually . Starting offer is based on applicable education, experience, and internal equity. This is a full-time, exempt, position which provides excellent benefits including 13 paid holidays plus 1 floating holiday, paid vacation and sick leave, health insurance options with employer contribution, employer-paid life insurance, City's retirement options, gym membership reimbursement, tuition reimbursement, and continuing education/training opportunities.
For a general summary of benefits offered by the City, please click the 'benefits' tab on this posting, or visit https://www.charlottesville.gov/1047/Employee-Benefits.
The City of Charlottesville manages its own retirement system and does not participate in VRS, however the City has a Portability Agreement with VRS and there are certain provisions that must be met. For questions pertaining to the Portability Agreement, please contact the City's Benefits Administrator at 434-970-3462.
Essential Responsibilities and Duties
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations will be considered to enable individuals with disabilities to perform the essential functions. The essential functions of the job are not limited to those listed in the job description. The City retains the discretion to add to or change the duties of the position at any time.
Plans, organizes, and coordinates the engineering and administrative functions of the department and/or management support divisions as assigned by the Utilities Director
Develops, manages, and analyzes the Department’s operating and capital budgets, including contract administration and project financial reviews.
Manages and coordinates with contractors and consulting engineers on capital improvement projects, including but not limited to, capital project planning and program development, budgeting, and construction sequencing.
Evaluates policies and procedures, presents recommendations for revisions to the Utilities Director, administers assigned projects and monitors progress.
Administers and oversees the Department’s recruiting and hiring processes.
Provides oversight and supervision of administrative support services including payroll, A/P processing, leave, and human resources needs.
Leads and performs engineering services including site plan review, design engineering, capital improvement project planning, and development of the utility design standards manual.
Fosters, develops, and maintains positive employee and labor relations, including resolving complaints and grievances in a timely manner.
Supervises, coaches, trains, motivates, and evaluates the performance of assigned staff; interviews, selects, assigns work, and administers disciplinary action to subordinate employees in accordance with established personnel policy and procedures. Establishes professional standards for work quality, quantity, performance, and accountability.
Consults and collaborates with executive staff and senior departmental leadership and provides advice and counsel on complex management issues, organizational structure, feasibility and the potential impact of varying courses of action; coordinates interdepartmental program elements with City-wide goals.
Manages and monitors annual action plans of department in support of Council's strategic priorities. Ensures that departmental goals are incorporated into performance objectives and provides direction and oversight for quarterly progress reporting.
In collaboration with the Utilities Director, provides leadership and management direction to planning and executing team building and professional development of staff.
Represents the Utilities Director at various internal and external events to further the department's employee and community engagement initiatives. Assists in community engagement events that showcase the department’s priorities and produces and records meaningful community dialogue and conversations.
Collaborates across the department to determine quality and adherence of work, manages workflow and the exchange of information and ensures compliance with established policies and procedure.
Coordinates initiatives and interactions between Utilities and other departments or external agencies.
Reviews and analyzes major studies and reports for impacts upon the department, community, and organization.
Develops and recommends policy and procedure changes to the Utilities Director.
May act as Utilities Director in their absence.
Subject to call back for weather and non-weather emergencies.
Responsible for appropriate use and maintenance of City equipment, tools and other resources, including work time.
Regular and predictable attendance
Other Duties
Performs additional duties to support operational requirements as apparent or assigned.
Education, Experience and Skills
Education and Experience: Candidates may qualify by demonstrating the required knowledge and skills outlined for the job through experience(s) other than formal education.
Bachelor’s degree in accounting, economics, business or public administration, engineering or other local government services field, and 5 years of experience in a manager level or equivalent higher-level positions, and demonstrated experience as a senior member of a management team;
OR
Associate’s degree in accounting, economics, business or public administration, engineering or other local government services field, and 7 years of experience in a manager level or equivalent higher-level positions, and demonstrated experience as a senior member of a management team;
OR
High School diploma or GED and 9 years of experience in a manager level or equivalent higher-level positions, and demonstrated experience as a senior member of a management team;
OR
An equivalent combination of education and experience may be considered in lieu of the specific requirements listed above.
Preferred:
Master’s degree.
10 years of experience in a manager level position.
Experience with engineering, human resources and finance.
Certifications/Licenses/Other Requirements
Required to successfully pass a pre-employment background check and pre-employment drug screen.
KNOWLEDGE, SKILLS, ABILITIES AND OTHER CHARACTERISTICS
Job Knowledge
Comprehensive knowledge of general laws and administrative policies governing municipal practices and procedures.
Comprehensive knowledge of the principles and practices of budgeting in government.
Comprehensive knowledge of principles and practices of civil engineering.
Comprehensive knowledge of design standards.
Comprehensive knowledge of state and local ordinances and regulations.
Comprehensive knowledge of the principles and practices of employee and general administration.
Reading
Advanced: ability to read and understand complex written materials such as books, reviews, scientific or technical journals, abstracts, financial reports, and/or legal documents.
Writing
Intermediate: ability to write reports, prepare materials such as business letters, explanations, and summaries with proper format, punctuation, spelling, and grammar, using all parts of speech.
Math
Intermediate: ability to deal with number systems; simple formulas, practical application of fractions, percentages, ratios/proportions and measurement.
Communication Skills
Advanced: Ability to establish and maintain effective working relationships with other managers and governmental officials. Examples include making recommendations regarding policy development and implementation. Contact may involve support of controversial positions or the negotiation of sensitive issues or important presentations. Evaluates customer satisfaction, develops cooperative associations, and utilizes resources to continuously improve customer satisfaction.
Independence and Decision-Making
Requires Administrative Direction: normally completes work with substantial discretion and within broad parameters defined by general organizational requirements and accepted practices. Overall results determine job performance.
Technical Skills
Skilled: comprehensive, practical knowledge of a technical field with use of analytical judgment and decision-making abilities appropriate to the assigned and apparent job responsibilities.
Fiscal Responsibilities
Oversees budget preparation of department budget. Reviews and approves expenditures of significant budgeted funds for the department; does research and prepares recommendations for budget expenditures.
Supervisory Responsibilities
Manages, monitors and directs work performance of subordinate supervisors, makes final decisions on hiring, discipline, performance evaluation, setting program/work objectives and realigns work and staffing as needed.
Other Characteristics
Effective time management and organizational skills; sometimes under strict time constraints.
Frequent change of tasks.
Working closely with others as part of a team.
Exceptional leadership, supervisory and coaching skills.
Performing multiple tasks simultaneously.
May require work after-hours including weekends, nights and/or holidays.
Occasional travel is required to attend trainings and conferences.
Ability to handle interactions with angry, frustrated and/or upset individuals occasionally.
Tact, diplomacy, and resourcefulness in resolving problems and managing stressful situations.
Understand and maintain safeguards for sensitive and confidential information.
Maintains accurate records and files.
Physical Conditions & Additional Information
Physical Demands
Light Work: Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR remains in a stationary position to a significant degree.
Must be able to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations
Ability to observe details at close range (within a few feet of the observer).
Machines, Tools, Equipment, Software and Hardware:
- Typically requires use of standard office equipment and telephone, and related software and hardware; and any other equipment as appropriate or as assigned.
Work Environment
Work is performed in office environment where there may be exposure to computer screen for extended periods of time, monitor glare and dust.
May require work outside of normal operating hours such as weekends, nights and/or holidays.
Subject to call back for weather and non-weather emergencies.
SUMMARY OF EMPLOYEE BENEFITS
Updated July 1, 2022
Benefits cited represent those for regular 40-hour employees and may differ for Management Level, Part-Time, and/or Library positions. Long-term temporary employees are eligible for all benefits except retirement. Interns, temporary, seasonal, substitute, and relief employees are not eligible for benefits.
- LEAVE:
Vacation:
3.09 hours accrued biweekly -- 0 - <3 years
3.85 hours accrued biweekly -- 3 - <5 years
4.62 hours accrued biweekly -- 5 - <10 years
5.40 hours accrued biweekly -- 10 - <15 years
6.16 hours accrued biweekly -- 15 - <20 years
6.93 hours accrued biweekly -- 20 - <25 years
7.70 hours accrued biweekly -- 25+ years
Sick:
4.62 hours per biweekly pay period, approximately 120 hours a years, no limit on accumulation
Holidays:
14 paid holidays per calendar year (13 observed and 1 floating)
- INSURANCE:
Aetna Medical –
Choose from three options with different premiums and levels of coverage and coverage is effective on the first of the month following date of hire:
HMO: $0 premium for employee only coverage
POS 1: Employee-only premium of $36.28 per biweekly pay
POS 2: Employee-only premium of $13.02 per biweekly pay
(Dependent coverage is available but the cost of the premium is not subsidized.)
Prescription Card ($10 generic, $30 lower cost name brand, $55 higher cost name brand)
Mail Order Maintenance Prescription Drug Program ($20 generic, $60 lower cost name brand, $110 higher cost brand)
Dental (Delta Dental)
No cost for employee only coverage. Dependent coverage is available but the cost of the premium is not subsidized.
Diagnosis and Preventive -- 100% of allowable charge; Basic Dental Care - 80%; Major Dental Care - 50%
Primary -- $50 deductible, 80/20
Prosthetic & Complex Restorative -- $50 deductible, 50/50
$1,500 maximum annual benefit
$1,000 Orthodontic Benefit
MetLife Vision Plan: Optional
Employee only coverage: $2.50 bi-weekly; Dependent coverage also available at differing rates.
Eye health exam, dilatation, prescription and refraction of glasses covered after $10 co-pay;
$130 allowance for frames, after co-pay, plus additional discounts where accepted.
Life:
Two times annual salary (paid by the City)
Optional supplemental life available for employee, spouse, dependents (paid by employee)
AFLAC: Optional
Cancer/accident/short term disability/intensive care insurance (paid by employee)
Long Term Disability
Protection from income loss due to long-term illness or injury (paid by the City)
- RETIREMENT: The City of Charlottesville manages its own retirement system and does not participate in VRS, however the City has a Portability Agreement with VRS. There are certain provisions that must be met and the portability request must be executed within 18 months of vesting in the City's Plan.
Pension:
Choose from two options:
A Defined Benefit Pension plan pays a monthly benefit in retirement using a defined formula based on the employee's earnings history, tenure of service, and age. Our plan has a 5 year vesting period and an employee contribution of 5% of salary.
A Defined Contribution 401a plan in which fixed contributions are paid into an individual's account by the employer, the contributions are invested, returns (positive or negative) are credited to the account, and the account balance is used to provide retirement benefits. The vesting schedule for our 401a plan is 33% after one year of service, 67% after two years of service, and 100% after three years of service. There is no required contribution from salary. (Note that: the Defined Contribution retirement plan is the only plan available for Library employees)
Supplemental:
Deferred Compensation (457) - employee contribution
- OTHER BENEFITS:
Flexible Spending Accounts:
Health Care Expenses
Dependent Care Expenses
Parking/Mass Transit Expenses
Parking Subsidy of $50 per month
Wellness Programs:
Gym Reimbursement Program
Monthly On-Site Nurse and Annual Flu Shots
Health Screenings and Fairs, Education Sessions, & Weekly Fitness Classes
Weight Watchers at Work
Bike Commuter Program:
Reimbursement of up to $20 per month for reasonable bike commuting expenses
Employee Assistance Program:
A variety of confidential, personal professional services for you and your family available 24 hours a day.
Tuition Reimbursement Program:
Up to $1,500 for undergraduate OR Up to $3,000 for graduate level tuition per fiscal year per employee.
01
Please indicate your level or education and experience: (Must be verifiable with reference to your education & work history section of your application.)
Bachelor's degree in accounting, economics, business or public administration, engineering or other local government services field, and 5 years of experience in a manager level or equivalent higher-level positions, and demonstrated experience as a senior member of a management team.
Associate's degree in accounting, economics, business or public administration, engineering or other local government services field, and 7 years of experience in a manager level or equivalent higher-level positions, and demonstrated experience as a senior member of a management team.
High School diploma or GED and 9 years of experience in a manager level or equivalent higher-level positions, and demonstrated experience as a senior member of a management team.
An equivalent combination of education and experience may be considered in lieu of the specific requirements listed above.
None of the above.
02
To be considered, qualifying education and experience, including City of Charlottesville employment, must be clearly documented in the education, work history, and additional information sections of the employment application. Resumes can be attached but should not be used as a substitute for the required information on the application. I understand that an attached resume may not be accepted in place of a completed employment application and that my qualifications should be stated on the employment application itself.
Yes
No
03
I certify that the information above is true and correct, and I certify that it can be verified with reference to the information in my basic application. I understand that my application may be rejected if the responses to supplemental questions do not match my basic application.
Yes
No
Required Question
Agency
City of Charlottesville
Address
P. O. Box 911 605 East Main Street Charlottesville, Virginia, 22902
Phone
(434) 970-3490
Website
http://www.charlottesville.gov/jobs