Job Information
Zero Point, Inc Office Manager in Virginia Beach, Virginia
PRIMARY OBJECTIVE OF POSITION: The position requires a highly organized and proactive office manager to oversee daily office operations and provide support to the executive staff. The office manager is responsible for ensuring the smooth functioning of the office while assisting executives.
MAJOR DUTIES & RESPONSIBLES:
Answers and directs phone calls, accurately and timely relaying messages while maintaining confidentiality and discretion. Ensures phone coverage by forwarding calls to a mobile device when away from the office for lunch or off-site events
Provides high-level administrative support and assistance to the executives
Monitor and adhere to office budgets and expenses for the HQ facility
Greet visitors, issue visitor badges, and coordinate security protocols (including bag checks) with the security officer
Serve as the primary point of contact for clients, guests, and employees, ensuring a welcoming and professional office environment
Develop and maintain HQ SOPs and manage conference room scheduling
Assemble and maintain onboarding swag bags for new hires; track and manage inventory of swag items
Coordinate and set up conference rooms for meetings, including Microsoft Teams calls, and lunch orders
Maintain the HQ calendars
Manage all aspects of facility maintenance, including coordinating repairs, inspections, and renovations
Coordinate interdepartmental communications, HQ team meetings, and projects
Draft and distribute company-wide emails regarding holidays and upcoming events
Order and track office supplies and consumables, ensuring cost-effective purchasing and contract renewals
Collect and distribute incoming mail, manage outgoing mail, and oversee postage machine operations
Track the hybrid program scheduling and staffing schedule
Maintain a clean and professional office environment, including managing seasonal decorations
Update and manage employee business cards and internal phone extension lists
Ensure all facility signage and Department of Labor compliance by keeping Virginia and North Carolina labor law posters up to date and displayed in all office locations
Perform work-related errands as needed (e.g., FedEx, UPS, grocery store, etc.)
Assist in planning, coordinating, and executing company functions and events, both on-site and off-site, in collaboration with senior leadership
Provide administrative support to Finance, HR, and IT as needed
Perform additional duties as assigned
MINIMUM QUALIFICATIONS
Bachelor’s degree in business administration or a related field
Strong ability to collaborate effectively in a fast-paced, growing company
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
Excellent verbal and written communication skills
Strong interpersonal and customer service skills
Exceptional organizational skills and attention to detail
Basic knowledge of clerical procedures, including recordkeeping and filing
Ability to work independently and manage multiple tasks efficiently
Possess exemplary abilities to work well with others in a fast-paced, growing company
Ability to lift up to 25 lbs. unassisted
5 years’ experience in an office manager, or similar, role
Department
CORP
Employment Type
Full Time