Job Information
Robert Half Accounts Payable Clerk in Virginia Beach, Virginia
Description The Accounts Payable Specialist will assist the Accounts Payable Team with all responsibilities related to accounts payable. This role focuses on ensuring the accuracy and completeness of vendor data within a company’s systems. This involves creating, updating, and maintaining vendor profiles, from verifying documentation to ensuring compliance with company policies and guidelines. The Specialist acts as a point of contact for vendor-related inquiries, collaborating with various departments to support efficient vendor onboarding, updates, and compliance. This role encompasses data entry and processing, rigorous verification, and reconciliation of vendor invoices. The ideal candidate should possess exceptional organizational skills, demonstrate self-motivation, and be able to work independently with minimal supervision. Additionally, the candidate must effectively multitask while fostering a positive, team-oriented environment. Strong written and verbal communication skills, along with a thorough understanding of accounts payable functions, are critical.
Duties and Responsibilities:
•
Manage the MS Outlook mailbox daily for vendor maintenance and vendor COI.
•
Coordinate with the Project Managers for vendor onboarding, documentation, qualification, and system setup.
•
Conduct due diligence on new and existing vendors to ensure compliance with company policies and guidelines.
•
Maintain accurate and up-to-date records of vendor information, including contact details, banking information, and legal compliance documents, such as the MSA, etc.
•
Verify documents, such as W-9s, W-8s, and other forms, to ensure vendors meet compliance standards.
•
Complete Tin Check validation and ensure it meets the Certificate of Insurance (COI) requirements.
•
Act as a liaison between internal and external departments and vendors, facilitating communication and ensuring smooth collaboration and implementation.
•
Address and resolve any issues or disputes between the company and its vendors.
•
Respond to employee questions and supplier inquiries about vendor account setup and maintenance.
•
Identify opportunities to improve vendor relations processes and policies and implement changes to enhance efficiency and effectiveness.
•
Review and verify the daily check-run for Urgent Pay 15+, and weekly check-run 650+, ensuring that payee and vendor invoices are saved and matched in the Epicor system.
•
Process requests and complete vendor credit application forms.
•
Sort out incoming USPS mail and distribute it to the accounting staff and management.
•
Perform all other accounts payable and general and administrative accounting duties as assigned. Requirements Account Reconciliation, Accounts Payable (AP), Check Runs, Coding Invoices, Data Entry, Invoice Processing, Microsoft Excel, Oracle, QuickBooks, SAP, Epicor Erp, Excel Formulas
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .