Job Information
Pennsylvania State University Administrative Support Assistant in University Park, Pennsylvania
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .
JOB DESCRIPTION AND POSITION REQUIREMENTS:
The Communications, Information and Navigation Office (CINO) at the Applied Research Laboratory (ARL) is looking for motivated and talented individual to join our Administrative Support Team. This position provides administrative support to a faced-paced research office environment, supporting faculty, staff, engineers, and student employees, all from a variety of cultures and backgrounds, and will contribute to a wide variety of moderately complex business and financial operations.
Responsibilities include:
Plan, organize, coordinate, and oversee CINO activities and events including Sponsor visits
Assist in the preparation of reports and memorandum
Handle and generate classified information
Maintain office files and calendar
Arrange high volumes of international and domestic travel and meetings
Facilitate communications within the Research Offices and Lab, as well as external communications
Manage office resources and supplies
Assist with requisition/purchasing paperwork and coordinate candidate reviews
This position can be filled at multiple levels, depending upon your education and experience . Typical requirements include a high school diploma; 2+ years related experience or an equivalent combination of education and experience for the intermediate support level. Additional experience and/or education and competencies are required for higher level positions.
Requirements of this position include:
Intermediate Microsoft Office (Word, Excel, Outlook, and PowerPoint) experience
Interest in learning job related software
Knowledge of standard office procedures
Excellent interpersonal and communication skills
Preferred experience/knowledge includes:
Knowledge of security procedures and requirements
SAP Concur, Shop ONLion, Simba, ProPricer and Workday
Your working location will be fully on-site, located in State College, PA.
Candidates for consideration must submit a cover letter of interest and a resume.
ARL at Penn State is an integral part of one of the leading research universities in the nation and serves as a University center of excellence in defense science, systems, and technologies with a focus in naval missions and related areas.
Applicant selected will be subject to a government security investigation. You must be a U.S. Citizen to apply. Employment with the ARL will require successful completion of a pre-employment drug screen.
ARL is committed to diversity, equity, and inclusion; we believe this is central to our success as a Department of Defense designated University Affiliated Research Center (UARC). We are at our best when we draw on the talents of all parts of society, and our greatest accomplishments are achieved when diverse perspectives are part of our workforce.
FOR FURTHER INFORMATION on ARL, visit our web site at www.arl.psu.edu.
The pay range for this position, including all possible grades is:
$38,300.00 - $61,000.00
Salary Structure (https://hr.psu.edu/current-employee/compensation/comp-modernization) - additional information on Penn State's job and salary structure.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)
PA State Labor Law Poster
Affirmative Action (https://policy.psu.edu/policies/hr11)
Penn State Policies
Copyright Information (https://www.psu.edu/copyright-information)
Hotlines
University Park, PA