Job Information
Southland Industries Senior Administrative Assistant in Union City, California
Job Description:
PEOPLE FIRST: BUILDING TALENT BY DESIGN
At Southland we aspire to build a workforce that’s as diverse as the people who occupy the buildings we design, build and maintain. Building talent by design, is our intentional approach to creating a truly safe, collaborative and inclusive work environment that fosters growth, empowers professional achievement and where people are treated with respect at all levels.
If you’re someone with a true passion for our industry, a life-long learner, with high accountability and a drive for results we’re looking for you! At Southland, we hire problem solvers that are focused on providing customer value through continuous improvement and will take ownership to create the best experiences that will have an impact wider than their own job. We thrive on creating a strong company and culture where you’ll feel engaged, challenged and valued.
If you’re ready for the next big step in your career and want a career full of fun and excitement and to be a part of a fast-paced growing company, then JOIN our team and become a part of an organization that values PEOPLE , SAFETY, INNOVATION, COLLABORATION, INTEGRITY, ACCOUNTABILITY & SUSTAINABILITY.
POSITION SUMMARY
Senior Administrative Assistant responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to our employees. Previous experience in similar positions would be an advantage. A successful Senior Administrative Assistant should also have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties.
The Senior Administrative Assistant should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation. This role will have Flexible onsite working hours M-F in Union City, CA.
What you’ll do:
Serve as the point person for office administrator duties including maintenance, mailing, supplies, equipment, errands
Greets and attends to clients and visitors
Schedule meetings, and lunch-and-learns
Organize and maintain the office layout
Maintains office supplies, snacks and beverage inventory including ordering
Maintain the office condition and arrange necessary repairs
Plan in-house or off-site activities, to include Internship Fairs, Training Workshops etc.
Communicate and organize office operations and procedures
Assist in the onboarding process for new hires and internships
Responsible for managing all administrative tasks for the internship program
Internship resume reviews and sourcing support
Support Operations Manager in various tasks such as project documentation management
Set up and Coordinate Project Management meetings
Phone system maintenance. Manages/resolves phone system issues and acts as liaison to our phone service carrier.
Prepare and process packages for UPS, FedEx, and GSO.
Maintains the copier in the supply room and ensures paper is loaded and assists with copier supply orders and technical help.
Manages and ensures conference rooms and reception area is clean, presentable and ready for use at all times.
Provides back-up assistance to the Administrative Assistant.
What you’ll need to be successful:
Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
Knowledge of office administrator responsibilities, systems and procedures
Proficiency in MS Office (MS Excel and MS Outlook, in particular)
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills in a fast-paced environment
A creative mind with an ability to suggest improvements
Customer Service skills - Manages difficult or emotional customer situations; Responds promptly to customer needs; Responds to requests for service and assistance.
Verbal Communication skills - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification.
Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Monitors own work to ensure quality.
Quantity - Meets productivity standards; Completes work in timely manner.
Adaptability - Adapts to changes in the work environment; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
Attendance/Punctuality - Is consistently at work and on time.
Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments.
Initiative - Undertakes self-development activities; Asks for and offers help where needed.
What you bring to the table:
H.S. degree or equivalent required; 2 year degree preferred.
5-7 years reception experience required
5-7 years administrative assistant experience preferred
YOU Matter
Benefits:
As an employee-owned company, we offer a comprehensive benefits package that includes excellent benefits for you and your family:
401(k) Plan with 50% Company Match (no cap) and immediate 100% vesting
Annual bonus program based upon performance, profitability, and achievement
Medical, Dental, Vision Insurance – 100% Paid for Employee
Term Life, AD&D Insurance, and Voluntary Life Insurance
Disability Income Protection Insurance
Pre-tax Flexible Spending Plans (Health and Dependent Care)
Paid Parental Leave Benefits
Holidays/Vacation/Personal Time/Life Events Leave
Numerous training opportunities and company paid membership for professional associations and license
Pay: Final pay is determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data. For (California) this ranges from $73,000 - $85,000 plus annual incentive, benefits and retirement program as outlined above.
For more information on Southland Industries, please visit our web site: Southland Careers (http://southlandindcareers.com/) or on Facebook (https://www.facebook.com/SouthlandInd) or LinkedIN (https://www.linkedin.com/company/22132?trk=tyah&trkInfo=tarId%3A1408634606883%2Ctas%3ASouthland%20industries%2Cidx%3A2-1-4) or Twitter (https://twitter.com/SouthlandInd)
To hear what our employees are saying about working at Southland Industries, check out our Career Video - Working at Southland (https://youtu.be/EC9ltck1v-Q)
Southland Industries and all its subsidiaries are an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment. All employment decisions at Southland Industries are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, sex, national origin, ancestry, age, disability, medical condition, marital status, sexual orientation, family care or medical leave status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. Southland Industries will not tolerate discrimination or harassment based on any of these characteristics.
*All employment offers are contingent upon successful, drug test, background check and professional reference checks. *
*We are not able to offer sponsorship of employment at this time*
If you don’t feel this position is match for you, we encourage you to share it with others. Feel free to share throughout your social networks and follow us on Facebook, Twitter, LinkedIn and Instagram to keep up to date on what we’re doing as a company.
Required Skills
Required Experience