Job Information
City of Toronto PROJECT COORDINATOR in Toronto, Ontario
PROJECT COORDINATOR
Job ID: 49675
Job Category: Project Management
Division & Section: Corporate Real Estate Management, Corporate Security
Work Location: 399 The West Mall
Job Type & Duration: Full-Time, Permanent
Salary: $86,716.00 - $112,255.00
Shift Information: Monday to Friday, 35 Hours Per Week
Affiliation: Non-Union
Number of Positions Open: 2
Posting Period: 17-Sep-2024 to 01-Oct-2024
Job Description
Toronto is Canada’s largest city, the fourth largest in North America, and home to a diverse population of about 2.8 million people. Consistently ranked one of the world’s most livable cities, we are a global centre for business, finance, arts and culture. Join the award- winning Toronto Public Service as Security Project Coordinator, within our Corporate Real Estate Division, Corporate Security Unit.
The Corporate Security Unit is committed to providing and maintaining the highest level of security and life safety at the City of Toronto. We operate in a customer-focused, cost-effective manner for the City's facilities, employees and the public. We do this by offering a full range of security and life safety services through qualified, trained security professionals, contracted services and current technology. The critical nature of the City of Toronto's Corporate Security Unit mandate makes this an exceptional career move for a highly motivated champion in program and/or project management. If you’re up to the challenge, read on.
Reporting to the Supervisor of the Security - Program Management Office, and as otherwise directed, you’ll be a key member of the implementation program team and, as such, provide project coordination leadership and ensuring program alignment to provide and maintain a high level of security and life safety services by delivering security risk assessments and security design installation services to City employees and members of the public visiting City facilities in a customer-focused and cost effective manner. More specifically and most importantly, you’ll provide leadership and guidance for constant improvement, innovation and efficiencies in planning and managing security projects from conceptual design to commissioning and turnover, while implementing strategies, guidelines, standards, processes and procedures for effective program and project coordination.
As a Security Project Coordinator, Corporate Security, you’ll provide program and project coordination, strategic and activity support on a range of Corporate Security, program management office projects, initiatives and issues, and support the strategic goals and objectives of the Corporate Real Estate Management Division as well as provide support and coordination of many large multi-year programs including sub-projects affecting multiple City of Toronto Division's. Leading by example as you will liaise with a core team of professionals, as well as across City Divisions, Agencies, Corporations and partners at various staff and executive levels, to coordinate program and project activities, administer aspects of the program budget, control expenditures, coordinate the teams project resource needs, ensuring effective teamwork in a diverse workforce, high standards of work quality and organizational performance, and promoting continuous learning and innovation.
Major Responsibilities
Implements detailed plans and recommends policies/procedures regarding physical security specific requirements. Audits effective deployment of physical security and risk measures.
Conducts research, audits and assessments into assigned areas ensuring that such research, audits and assessments takes into account developments within the security industry, corporate security standards, corporate policies and practices, legislation and initiatives by other levels of government.
Plan, support, and review Security Threat and Security Administrative Reviews for facilities to ensure the safeguards are sufficient and adequate defensive measures are in place to protect people and assets.
Provides input into and administers assigned project budget, ensuring that expenditures are controlled and maintained within approved budget limitations.
Supervises assigned projects, ensuring effective teamwork and communication, high standards of work quality and organizational performance and continuous learning.
Represents Corporate Security to City divisions by providing advice, consultation and support to local property managers and senior management staff on security system, hardware, policies and procedures, health and safety and life safety compliance.
Makes recommendations to divisional management to support security operations and improve efficiency and effectiveness of service delivery that could result in alternate service delivery, changes in operational procedures, security system restructuring, and security resource allocation.
Provides security services to City owned and operated properties through security risk assessments and security design and installation projects.
Ensures staff adherence to and enforcement of security policies and various related Acts and Codes, including the Ontario Building Code, AODA, OH&S, MFIPPA, and Trespass to Property Act.
Supports and participates in major capital construction and infrastructure projects to ensure facilities meet security expectations, i.e.: collaborate with engineers and architects.
Provides project management services related to planned and on-demand security system installation and maintenance to ensure all standards, contracts and obligations are fulfilled.
Coordinates the preparation and compiles complete tender documents and specifications for tenders, Requests for Tenders, Requests for Quotations (RFQ), Requests for Proposals (RFP), and Divisional Purchase Orders (DPO) for capital contracts.
Maintains cooperative linkages with various law enforcement personnel, local Police divisions, emergency response agencies, local property owners and related organizations.
Ensures that security designs and recommendations adhere to site specific standards, site plans, policies and procedures. Provides and enhances security at City facilities to integrate with the Unit's standard work plan and procedures.
Conducts security audits and implements cost effective solutions consistent with the overall vision of the Unit.
Checks Security Occurrence reports, identifies deficiencies and conducts security risk assessments.
Co-ordinates the response for corporate security special projects and programs assigned by the Supervisor, in support of the Manager and Director.
Liaises with divisional budget, accounting and administrative staff.
Represents the division as part of Security Capital Program.
Monitors changes to corporate policies and procedures and determines impact on program wide operations.
Coordinates and maintains ongoing tracking and follow up on Service Area directives with Divisional Management Team such as project status reports, project tracking reports, and security industry health and safety initiatives.
Prepares regular reports with for Divisional Management Team on such issues as industry technology, industry trends, as well as Information Management.
Prepares documents for Divisional Management by conducting research, analysis and scrutiny of all applicable materials.
Coordinates and supports the work of divisional and corporate initiatives related to the division.
Organizes site visits with vendors, project meetings, auditing events and various project communication material as required.
Makes training presentations to all levels of divisional staff ensuring information on security systems, policies and procedures is disseminated/understood.
Researches and reports on a range of new projects and initiatives as they arise.
Supports the Supervisor and Manager by organizing security risk assessment project working groups, setting agendas, documenting and reporting findings and conclusions.
Coordinates project activities and provides direction as required. Monitors work output and ensures results are achieved within specified time frames and budget restrictions.
Key Qualifications:
Post-secondary education in a discipline pertinent to the job function combined with two (2) years of relevant security experience, or the equivalent combination of education and/or related experience.
Professional certification such as Certified Security Project Manager (CSPM), Certified Protection Professional (CPP), Physical Security Professional (PSP), Crime Prevention Through Environmental Design (CPTED), or any other recognized certificate in the field of security would be considered an asset.
Experience conducting Threat & Risk Assessments linked to physical security, in corporate buildings for large and small building complexes.
Experience with various security hardware, software, alarm technologies, video surveillance, intrusion detection, access control and keying systems.
Extensive experience working on medium to large scale capital projects, such as new office construction or renovation Experience working on medium to large scale capital projects as a Physical Security representative would be considered an asset.
Experience providing work direction, leading, coaching and/or training staff.
Comprehensive knowledge of common security policies and various related Acts and Codes, including the Criminal Code, Trespass to Property Act, AODA, NFPA and Occupational Health and Safety Act, etc.
Knowledge of building and construction methods and codes.
Ability to read and interpret drawings and specifications
Highly developed conflict resolution, negotiation, and problem-solving skills with a results-oriented approach.
Excellent organizational and time management skills.
Ability to meet deadlines and deal with conflicting priorities and work demands, as well as to identify, analyze and solve problems independently.
Highly developed interpersonal skills, including verbal and written communication skills.
Advanced customer service skills, with the ability to communicate effectively at all organizational levels and work effectively with colleagues, City staff, internal and external clients, agencies, and the general public.
Strong ability in creating, maintaining, and enforcing work plans.
Strong ability in enforcing physical security standards, policies, and procedures.
Effective decision making that promotes and fosters teamwork with the ability to manage change effectively within the mission and priorities of the Unit.
Ability to initiate and implement procedures and measures to increase operational efficiency and effectiveness.
Strong skills in monitoring and maintaining expenditures within approved budget limitations.
Familiarity with Requests for Quotations (RFQ) and Requests for Proposals (RFP) processes.
Ability to report to various work sites.
Ability to work flexible hours in relation to the work schedule that may extend beyond core hours of work.
Equity, Diversity and Inclusion
The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment toemployment equity (https://jobs.toronto.ca/jobsatcity/content/Hiring-Policies-and-Statements/?locale=en_US) .
Accommodation
The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request . Learn more about the City’sHiring Policies and Accommodation Process (https://jobs.toronto.ca/jobsatcity/content/Hiring-Policies-and-Statements/?locale=en_US) .