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Kelly Services Administrative Assistant in Titusville, New Jersey

For 70 years, Kelly Services has provided outstanding employment opportunities to the most talented individuals in the marketplace. Today, we are proud to offer a temporary contract Senior Administrative Assistant position for a well-known medical device company in Titusville, NJ.

Job Title: Senior Administrative Assistant

Department: Clinical Trials Management

Location: Titusville, NJ 08560

Pay Rate: $31.25/hour

Hours: M-F 8am-5pm onsite

Length of Assignment: 1 year

Summary: The Senior Administrative Assistant will be responsible for providing administrative support to the functions within the Global Clinical Development organization and supporting and/or leading business support projects.

Job Description:

  • Manage a highly complex business calendar with a keen sense of prioritization and time management to ensure maximum effectiveness of time use

  • Coordinate Departmental Senior Leadership meetings and related activities, and other leadership activities

  • Collect and consolidate management data/reports for the business, in order to track performance against goals and corporate strategy.

  • Organize confidential files, manage relevant data, and maintain accurate records.

  • Coordinate all travel arrangements as needed and process expense reports on time.

  • Plan and coordinate global department meetings, celebrations, and outside meetings.

  • Interact with various levels of management on a day-to-day basis, handling very confidential documents and materials.

  • Balance the necessity of managing the calendar tightly while establishing a friendly, accessible-to-all atmosphere with peers, within the organization, and outside of it as well.

  • Exercise independent discretion and judgment to solve complex problems regarding project, department or division-related work.

  • Coordinates activities related to hiring and onboarding of staff

  • Coordinates contracts, agreements and purchase orders

  • Leads or Supports Key Departmental or Organizational Business Support Projects such as a Facility Move, New Onboarding Process, Administrative Assistant Community of Practice, etc.

Qualifications:

  • A minimum of a High School diploma is required. Associate s degree is preferred.

  • A minimum of 3 years of administrative experience is required.

  • Experience providing administrative support to managers with global responsibility is preferred.

  • Experience leading business support projects is required.

  • General systems proficiency and systems learning agility is required

  • Proficiency in Microsoft Office Word, Excel, PowerPoint, Outlook is required.

  • Experience managing multiple complex calendars via Outlook is required.

  • Experience scheduling meetings and coordinating off-site meeting.

  • Experience managing multiple complex calendars via Outlook is required.

  • Experience scheduling meetings and coordinating off-site meetings required.

  • Experience coordinating domestic and international travel is required.

  • Experience handling sensitive and confidential information and documents is required.

  • Experience with Ariba, Aravo or a related accounts payable system is preferred

  • Experience with Concur or a related travel and expense reporting system is preferred

Kelly Temporary Employee Perks:

  • Group medical, prescription, vision, dental, life, and short-term disability insurance options that are available for purchase—and the coverage is portable*

  • Service bonus plan

  • Holiday pay plan

  • Weekly electronic pay options

  • Free online training campus available

  • Exclusive online employee community

  • Corporate discounts

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This position is recruited for by a remote Kelly office, not your local Kelly branch. To be considered for this position, you must use the "apply now" button below to submit your resumes. Resumes in MS Word are preferred.

Why Kelly ® ?

At Kelly

Services ® , we work with the best. Our clients include 95 of the Fortune

100 ™ companies, and more than 70,000 hiring managers rely on Kelly annually to access

the best talent to drive their business forward. If you only make one career connection today, connect

with Kelly.

AboutKelly Services ®

As a workforce advocate for over 70 years, we are proud to directly employ nearly 500,000 people

around the world and have a role in connecting thousands more with work through our global network of

talent suppliers and partners. Revenue in 2017 was $5.4 billion. Visit kellyservices.com and connect with us on Facebook, LinkedIn and Twitter .

Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females,

Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and is

committed to employing a diverse workforce. Equal Employment Opportunity

is The Law.

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