Job Information
Abbott Facilities Supervisor in Taguig City, Philippines
MAIN PURPOSE OF ROLE
The position of Facilities Supervisor is responsible for overseeing the maintenance and operations of the office facilities to ensure a safe, efficient, and comfortable working environment. This role involves managing the day-to-day activities related to building maintenance, safety, and compliance, as well as coordinating with vendors and contractors.
MAIN RESPONSIBILITIES
Maintenance and Operations : 30%
Oversee the maintenance and repair of office facilities, including HVAC, plumbing, electrical systems, and general building upkeep.
Ensure to maintain and continue operation of mechanical systems and UPS systems.
Ensure all facilities are in compliance with health and safety regulations.
Maintain and manage physical asset and storage site inventory, maintenance, and repair.
Conduct regular inspections to identify and address maintenance issues.
Assures conformance to regulatory requirements and internal standards.
Vendor and Contractor Management : 15%
Coordinate with external vendors and contractors for maintenance and repair work.
Monitor the performance of service providers to ensure quality and timely completion of tasks.
Negotiate contracts and manage budgets for facility-related services.
Prepare and maintain RFPs, bid information, and other contract documents.
Safety and Compliance: 15%
Implement and enforce safety protocols to ensure a safe working environment.
Ensure compliance with local, state, and federal regulations related to building operations and safety.
Conduct safety drills and training sessions for employees.
Provides project management and resource support to address Health and Safety needs. May research and identify external consultants and technical experts as needed.
Applies standard EHS principles and methodologies to interpret, draw conclusions, and recommend options for defined problems.
Help Admin to make the site a clean and safe environment every day – related to 5S implementation and EHS policies and procedures.
Coordinate with PEZA for site compliance.
Space Management: 10%
Manage office space allocation and layout to optimize the use of available space.
Coordinate office moves and setup for new employees.
Maintain records of office layouts and space utilization.
Prepare monthly occupancy status report.
Budget and Inventory Management: 10%
Develop and manage the facilities budget, including forecasting and tracking expenses.
Maintain an inventory of maintenance supplies and equipment.
Ensure cost-effective procurement of materials and services.
Team Supervision: 10%
Supervise and provide guidance to the facilities team, including custodians, technicians, and other support staff.
Assign tasks and monitor performance to ensure efficient operations.
Provide training and development opportunities for team members.
Responsible for overseeing a third-party service within a professional setting. Duties include relaying information between supplier and upper management, monitoring supplier’s performance to ensure maximum productivity.
Emergency Response: 5%
Develop and implement emergency response plans for the office.
Coordinate with emergency services and manage evacuation procedures.
Ensure all emergency equipment is maintained and operational.
Reporting & Documentation : 5%
Updates and maintains all required documentation and records for Facilities maintenance and environmental health and safety activities. Ensures all documentation complies with applicable Standard Operating Procedures (SOP’s).
Develops detailed projection of resources required to accomplish maintenance activities. Develops schedules, runs status reports, and follows-up on pending action items.
Preparing and presenting regular reports on facility operations.
Tracking key performance indicators (KPIs).
Communicating with senior management on facility-related issues.
Maintaining accurate records of maintenance activities and repairs.
Documenting safety protocols and compliance measures.
Keeping detailed logs of vendor contracts and service agreements.
Assesses current processes and makes recommendations for improvement to achieve greater efficiency.
QUALIFICATIONS
Education
Bachelor's Degree (± 16 years)
Business Engineering, Business Administration, or a related field an equivalent combination of education and work experience
Experience/Background
Minimum 2 years
2 -5 years of experience in facilities management or a related field, or equivalent combination of education and applicable work experience.
An Equal Opportunity Employer
Abbot welcomes and encourages diversity in our workforce.
We provide reasonable accommodation to qualified individuals with disabilities.
To request accommodation, please call 224-667-4913 or email corpjat@abbott.com