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Position Summary

At Stony Brook Medicine, the Hospitalist Program Coordinator provides a full range of administrative support to the Hospitalist Program. The successful incumbent must demonstrate a professional demeanor, excellent organizational skills, attention to detail and the ability to complete all assignments within the expected timeframe

Duties of the Hospitalist Program Coordinator may include the following but are not limited to:

• Reviews the patient assignments on a daily and ongoing basis and reassigns patients to appropriate clinical teams based upon acuity, census and geography
• Reviews and sends updates to the clinical team specific for observation patients who have a length of stay of 48 or greater
• Build overflow assignments on a daily basis
• Provides administrative support to the Hospitalist Program Office administrative staff, faculty and clinical staff (nurse practitioners and physician assistants).
• Maintains the on call schedule and calendar using Outlook, including the coordination of incoming invitations and scheduling meetings on behalf of the department
• Loads on call directories for the department
• Takes and transcribes meeting minutes
• Other duties as required

Qualifications

Required: Bachelor's degree and at least 1 year of current administrative/clinical experience or, in lieu of a Bachelor's degree, an Associate's degree with at least 2 year's of administrative/clinical experience to include at least 1 of those years being in a medical setting. Intermediate proficiency with Microsoft applications including Word, Excel, and Outlook.

Preferred: Current experience in supply and equipment ordering, processing reimbursement and expense tracking. Clinical understanding of the working diagnosis of general medicine patients with the experience to properly assign patients, based upon their acuity, to appropriate clinical teams. Working knowledge of Cerner or similar electronic medical records application. Working knowledge of Kronos or similar timekeeping system. Proficiency with Microsoft Teams.

Special Notes: Resume/CV should be included with the online application.

Posting Overview: This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

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• Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
• All Hospital positions maybe subject to changes in pass days and shifts as necessary.
• This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
• This function/position maybe designated as "essential." This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date, the selected candidate must meet the following requirements:

• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
• Complete electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 4 panel drug screen*
• Meet Regulatory Requirements for pre employment screenings.
• Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

*The hiring department will be responsible for any fee incurred for examination.

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