Job Information
State of Minnesota Administrative Office Assistant in St. Paul, Minnesota
Working Title: Administrative Office Assistant
Job Class: Office and Administrative Specialist
Agency: Attorney General's Office
Job ID : 77544
Location : St. Paul
Telework Eligible : No
Full/Part Time : Full-Time
Regular/Temporary : Unlimited
Who May Apply : Open to all qualified job seekers
Date Posted : 06/13/2024
Closing Date : 06/20/2024
Hiring Agency/Seniority Unit : Attorney General's Office / Attorney General-AFSCME
Division/Unit : Attorney Gen. / OMGroup1
Work Shift/Work Hours : Day Shift
Days of Work : Monday - Friday
Travel Required : No
Salary Range: $18.28 - $23.95 / hourly; $38,168 - $50,007 / annually
Classified Status : Classified
Bargaining Unit/Union : 206 - Clerical/AFSCME
Work Area : Town Square Tower
FLSA Status : Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
The Office of the Minnesota Attorney General is seeking an Administrative Office Assistant to provide clerical services to division managers, staff attorneys, legal assistants, and legal secretaries of the Attorney General’s Office in our Medicaid Fraud Control Unit.
This role is performed in person daily at our Town Square Tower office location.
Minimum Qualifications
Knowledge of legal terminology sufficient to comprehend and draft legal documents and maintain case files/records
Skill in:
Using business grammar, spelling, and punctuation to write and edit reports, letters, and other documents
Transcription sufficient to convert dictated materials, interviews, or rough notes from cassette tapes or digital format to written form
Data entry sufficient to create database records and update entries in a timely manner
Developing and modifying spreadsheets
Ability to:
Use word processing software to create documents such as Memorandum of Record, Notice of Litigation Expense forms, and Memorandum of Restitution
Compare data with source documents and learn to enter data in specific data fields; input data quickly and accurately
Preferred Qualifications
Two or more years’ experience providing administrative support in a professional setting
Proficient in Microsoft Word, Excel, Access, Outlook, and Document Management software with ability to learn new programs
Knowledge of general state, county, and local government office policies and procedures
Physical Requirements
Ability to:
Maintain a stationary position for a prolonged period of the day
Use a keyboard for extended periods of time which may include repetitive motion
Additional Requirements
It is our policy that all candidates submit to a background check prior to employment. This background check may consist of the following components:
Conflict of Interest Review
Criminal History Check
Education / License Verification
Employment Reference / Records Check
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.