Job Information
CBRE Facilities Coordinator in Singapore, Singapore
Facilities Coordinator
Job ID
158726
Posted
26-Apr-2024
Service line
GWS Segment
Role type
Full-time
Areas of Interest
Facilities Management
Location(s)
Singapore - Singapore
Performs general preventive maintenance and corrective repair of buildings, industrial systems, vehicles, equipment, and grounds. Working under moderate supervision, assists in monitoring building system operations and performance. Utilizes several trade skills such as carpentry, plumbing, electrical, painting, roofing, heating, and cooling.
Key Responsibilities
Respond to client inquires and concerns. Ensure timely and quality service delivery to clients. Follow up with clients to ensure customer satisfaction
Create work orders and assigns work orders to technicians, subcontractors, and vendors. Communicate work orders and assists management in resolving problems
Ensure work orders issued are closed in time with customer satisfaction
Maintain and check for accuracy on completed paperwork submitted by vendors
Train vendors on the work order and billing procedures. Process purchase orders and invoices and ensure proper cost center coding
Manage contracts such as janitorial, landscaping and M&E includes holding monthly supplier meetings and completing monthly supplier measurements within agreed timescale
Manage building maintenance and all contractors who carry out works on site. Liaise, report and log defects over and above minor rectification, work with M&E engineers to ensure PPM is carried out to schedule
Ensure Annual Plan is maintained at all times to identify when statutory works, meetings and other key events are being carried out
Conduct inspections on the facility and act on findings identified during the building and workplace inspections
Log helpdesk calls for contractor faults and required improvements
Escalate urgent issues identified through to the Facilities Manager
Provide assistance with basic office moves and work with the project team during on site projects, providing assistance where necessary
Maintain and actively work on the account filing system, keeping it up to date and accurate
Raise purchase orders as required and ensure that financial processes are adhered to at all times
Complete supplier measurements within the agreed timescales. Escalate issues and action plan
Ensure maintenance is carried out in line with procedures, using the permit to work system where applicable
Continually communicate building issues to end users, client and management team
Work with and support other members of the FM team
Other duties may be assigned
Required Knowledge and Skills
Education & Experience
Minimum Diploma in a relevant field and a minimum of three to six years of related experience.
Communication Skills
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.
Financial Knowledge
Ability to calculate simple figures such as percentages.
Reasoning Ability
Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.
Other Skills and/or Abilities
Basic skills with Microsoft Office Outlook.
Safety
Responsible for personal safety and the safety of those who are affected by your work. This includes but is not limited to:
1.Complete all required and assigned HSE training at a satisfactory level
2.Follow all activity policies and procedures, including all HSE-related requirements always.
3.Participate in all HSE-related programs & activities as required, including incident investigations, interviews, auditing, and assessment, etc.
4.Report any conditions which you feel could result in an accident or injury and / or stop work if required.
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)