Job Information
Stantec Project Manager Assistant in SEATTLE, Washington
Project Manager Assistant - ( 250001FS )
Description
Stantec Buildings is on a mission to become the world’s leading integrated building design practice. Our architects, engineers, interior designers, sustainability specialists, and technologists are passionate about the power of design. We take an innovative, collaborative approach to projects, sharing a common belief that sustainable design for the built environment can make the world a better place for future generations. Join us and design your place with Stantec.
Your Opportunity
Our office is seeking a Project Manager Assistant to support our growing team.
The role of Project Manager Assistant (PMA) is a valued team member, working directly with the Project Support Team & Project Managers (PMs) to create and manage the day-to-day administration, scheduling, contract/insurance requests, progress reporting and creating of projects while completing tasks to keep our projects in our ISO-9001 compliance. This role will work directly with Project Managers & our BC Administrators; this position will require independent work styles while providing project support to a variety of engineering projects in the buildings sector.
Your Key Responsibilities
Provide dedicated project and administrative support to multiple studio leaders and project managers.
Assist with proposal writing process.
Project initiation – forms, workload resourcing spreadsheets, and project filing.
Assist Project Manager with maintaining current opportunities in Pipeline.
Administer Prime and Subconsultant contract status from initialization to close-out.
Assist PMs/PC with ISO-9001 Quality Management System compliance and internal/external project audits
Specification editing.
Produces, analyzes, and distributes reports.
Prepare, or assist in the preparation of contract documents, and other reports as assigned Ability to learn a variety of client communication portals such as: Newforma, Procore, Kahua, etc.
Partner with studio members to enter and track project schedules and deliverables.
Facilitate administration activities including tracking and logging RFIs, submittals, and similar documents. Coordinate and work with project controls analyst on subconsultant invoice coding and tracking
Routinely perform admin functions such as typing, filing, scanning, travel arrangements, project expense reports, and cover reception desk.
Handles special projects in support of studio and Business Center objectives.
Qualifications
Your Capabilities and Credentials
Clear understanding of service offerings provided by the discipline(s) studio(s).
Ability to manage data within spreadsheets and database systems.
Strong knowledge of business communication standards for email, correspondence, and telephone etiquette.
Strong detail orientation and ability to organize and prioritize a diverse array of assignments and duties.
Ability to multi-task and prioritize in a fast-paced environment, with flexibility to juggle numerous writing projects simultaneously in a rapidly changing environment.
Ability to operate standard office equipment.
Strong verbal and written communication skills.
Ability to maintain a professional demeanor.
Excellent interpersonal skills.
Ability to work in a team setting while maintaining autonomy
Ability to read, interpret, and act upon the requirements outlined in agreements and contracts.
Working knowledge of Microsoft Office with expertise in Outlook, Word, and Excel and working knowledge of SharePoint.
Education and Experience
Associate’s degree in business, engineering, or finance preferred with a minimum of 2 years’ experience or equivalent combination of education and experience.
Professional experience in the architecture/engineering/planning industry is preferred, but not required
Familiarity with Newforma transfer and record-keeping software a plus.
Typical office environment working with computers and remaining sedentary for long periods of time. Field work may include exposure to the elements including inclement weather.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best. #DesignYourPlace
Pay transparency laws require employers to provide the following information for positions that may be in the following jurisdiction(s):
Salary Range(s):
- $65,400 - $91,600 Min/Max Pay Range for postings located in WA and DC
The final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible.
Benefits Summary: Regular full-time and part-time employees have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).
Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.
- Washington state employees are eligible to accrue 1 hour of paid sick leave for every 40 hours worked except for Seattle employees who accrue sick leave in accordance with the city’s paid sick leave law.
The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.
Primary Location : United States-Washington-Seattle
Organization : BC-2048 Buildings-US Northwest
Employee Status : Regular
Job Level : Individual Contributor
Travel : No
Schedule : Full-time
Job Posting : Apr 8, 2025, 3:48:26 PM
Req ID: 250001FS
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans