Job Information
Aston Carter Project Assistant in Seattle, Washington
Job Title: Project Assistant
Job Description
The Project Assistant is responsible for supporting the project team in coordinating and managing various administrative tasks. This role involves attending project handoff meetings, setting up projects in operational and financial networks, preparing and delivering submittal packages, and maintaining project documentation.
Responsibilities
Attend and take notes at Project Handoff meetings from the Sales Team.
Set up projects in Operations networks/schedule and verify that Finance has the project set up in their network.
Prepare and deliver submittal packages and site-specific safety plans.
Request, review, and file relative project documents including schedule updates, RFI/ASI documents, RFQ/RFP/Change Order documents, closeout and warranty requirements, and LEED information.
Maintain and update information accurately in project software systems including Exepron, Reportex, and Measure Square.
Collect and file daily reports from Project Installation Teams on sites.
Work with Finance to maintain Subcontractor compliance including signed MSA Agreements, insurance certificates, and project-specific requirements.
Fill out credit card reports monthly for PM and field installers as needed.
Complete material lists and review for a 'full kit'.
Create and send P.O.s for project buyout and update the Material list with relevant information.
Maintain a clean inbox with fewer than 50 emails and file all project-related emails in the appropriate folder.
Essential Skills
Experience with Exepron, Reportex, and Measure Square systems.
Knowledge of RFQ's/RFP's and Change Order documents.
Construction management knowledge.
2-3 years of experience in Construction Administration.
Proficiency in Microsoft Excel and other Microsoft Office applications.
Strong reporting and scheduling skills.
Additional Skills & Qualifications
Excellent communication and interpersonal skills.
Strong problem-solving abilities.
Effective time and task management.
Ability to interpret plans and specifications.
Work Environment
The worksite is located in Seattle, WA. The work hours are Monday through Friday, from 7am to 4pm. The dress code is business casual. The company offers healthcare insurance with 100% individual coverage, vacation time, and a quarterly team bonus based on company performance. Performance reviews are conducted annually, with a 90-day onboarding program and an introductory review period.
Pay and Benefits
The pay range for this position is $24.04 - $28.85/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Seattle,WA 98134.
Application Deadline
This position is anticipated to close on Mar 25, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.