Job Information
University of Washington PROGRAM COORDINATOR in Seattle, Washington
Req #: 235534
Department: DEPARTMENT OF BIOSTATISTICS
Posting Date: 06/18/2024
Closing Info: Closes On 07/07/2024
Salary: $3,640 - $4,864 per month
Shift: First Shift
Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-summary-classified-staff-greater-than-half-time-20220908_a11y.pdf)
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.
The Department of Biostatistics in the University of Washington School of Public Health is recognized as one of the top Biostatistics departments in the country. Comprised of 30 full-time faculty addressing leading edge public health questions, the department makes major contributions in the areas of research methodology and data analysis. The Department of Biostatistics is committed to creating an environment that is welcoming and inclusive. Our goal is to foster a place of learning and working where all members can thrive and where diversity is recognized and celebrated.
The Collaborative Health Studies Coordinating Center (CHSCC) program within the Department of Biostatistics has an outstanding opportunity for a Program Coordinator (NE S SEIU 925 Non Supv).
This position requires constant multi-tasking as projects and timelines often overlap between the studies. This individual works independently with advanced-level investigators, including National Institutes of Health (NIH) or Cystic Fibrosis Foundation (funding agency) project officers and Data Safety Monitoring Committee members to coordinate monitoring board activities, prepare minutes, and track the completion of project milestones. This individual in this position must effectively and efficiently communicate with these investigators as well as advise local team members on project goals. This position requires extensive attention to detail and will be responsible for ordering, shipping, and tracking project/study supplies, including working with the fiscal specialist on pricing, monitoring daily communications with investigators across the country, and updating study documentation.
DUTIES AND RESPONSIBILITIES
The Program Coordinator will provide direct administrative support to the Associate Director of Research, the Senior Research Scientist/Engineer, and CHSCC program leadership. Under general direction, the Program Coordinator will be responsible for overseeing all day to day functions of the program including the management of inventory while monitoring the budget expenditures, the preparation of program documents, and this position has extensive involvement coordinating with staff, faculty, and outside stakeholders. A successful candidate will need to demonstrate excellent judgement in interpreting and applying research study policies.
Duties include:
Coordinate study activities and communications (50%)
Monitor study activities in relation to established research study goals. Provide information and advice to students, staff, study participants, and stakeholders regarding research study content, policies and activities.
Compile and prepare important research study documents (Steering Committee reports, Manuals of Operations, etc.) with input from off-campus organizations and agencies.
Develop program communications using word processing and graphic design for program-wide dissemination. Use statistical, spreadsheet and/or database software to develop and manage tracking systems for research site supplies.
Independently manage complex program schedules, and coordinate, attend, and prepare minutes for conference calls and semi-annual Data Safety Monitoring Board meetings, as a program representative. Communicate directly with external stakeholders from NIH and CFF Program Officers to set up Committee and Data Safety Monitoring Board conference calls and maintain study personnel directories. Manage supply chain inventory and shipments for multi-site studies (40%)
Independently monitor inventory of study and shipping materials and place orders as needed by coordinating PI approval and maintaining fiscal support documentation for the laboratories and the Department of Biostatistics.
Prepare, ship, track and receive study shipments to/from 25+ research sites, including International recipients, using online tools (FedEx, UPS, USPS).
Be onsite to receive scheduled pickups. May be required to pick up shipments from campus or other locations OR deliver shipments to FedEx/campus office.
Tracking: log supplies sent to sites and shipment details; send FedEx/shipping service documentation and justification email to Biostat department.
Project, monitor, initiate expenditures on program budget. Event planning and other (10%)
Make logistical arrangements for off-site Investigator meetings, including catering and site coordination for local and national meetings. Attend local off-site meetings as a program representative.
Perform other related duties as required. 5% MINIMUM REQUIREMENTS
High school graduation or equivalent AND two years of experience of administrative program support in a multi-site clinical research environment OR equivalent education/experience. ADDITIONAL REQUIREMENTS
Strong attention to detail necessary for reviewing P&P and ancillary study proposals.
Demonstrated written and verbal communication skills.
Experience conducting research-related participant interviews.
Ability to handle multiple projects simultaneously;
Ability to communicate with all levels of study personnel including EPA/NHLBI project officers, faculty, clinical and technical study staff, and students.
Experience coordinating travel to conferences and meetings for groups larger than 30.
Experience negotiating hotel and catering contracts.
Sophisticated user of MS Word (including graphs, tables, and advanced formatting), MS Access, and MS Excel.
Knowledge of genetics and cardiovascular disease vocabulary
Professional experience in scientific technical writing DESIRED QUALIFICATIONS
Associates or bachelor’s degree.
Previous experience working in a research environment
Knowledge of UW policies and procedures, including travel policies, PAS, Pro-card, Arriba.
Some experience creating and updating timelines within Excel.
University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.