AMVETS Jobs

Req #: 245735

Department: SURGERY

Posting Date: 04/30/2025

Closing Info: Open Until Filled

Salary: $6,714 - $7,084 per month

Shift: First Shift

Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230701_a11y.pdf )

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.

UW’s Department of Surgery has an exciting opportunity for a Program Administrator for Cardiothoracic (CT) Surgery Education Programs. POSITION PURPOSE CT Education is part of the Education Division, which is comprised of all surgical education programs, including staff and surgeon leadership, across the Department of Surgery.

The Cardiothoracic Surgery Education Program Administrator provides program operational and administrative support to the CT surgery integrated residency and fellowship programs. In this capacity, the individual in this position is responsible for the day-to-day operations, administration, and management of the programs and will work under the general direction of the faculty Residency and Fellowship Program Directors and Associate Program Directors for the following programs:

• Cardiothoracic Integrated Residency Program • Cardiothoracic Fellowship Program • Cardiothoracic Transplant Fellowship • Adult Cardiothoracic Fellowship

This position reports to the Surgery Education Division Administrator, with a strongly matrixed reporting relationship to the CT Program Director. This position also interacts with the Division Administrator for Cardiothoracic Surgery in a matrixed capacity.

The successful candidate will have knowledge of residency training programs, have or quickly gain knowledge of the UW GME system and understand the differences and similarities between ACGME and non-ACGME programs. It is essential that this individual understand surgical practices, and most beneficial if this individual understands cardiac surgery clinical and academic practices and priorities. The individual in this position must be able to inspire confidence in multiple program directors and achieve expertise and coordination between and among the programmatic and specialty areas.

Our Mission and How This Position Contributes: The UW School of Medicine's Graduate Medical Education Office is responsible for the administrative oversight and academic quality of its programs. There are 118 Accreditation Council for Graduate Medical Education (ACGME) residency and clinical fellowship programs, including the 4 programs overseen and managed by this position.

UW GME works closely with our residency and fellowship program directors and administrators, departments, and hospital and school administration to enhance the quality of the learning environment for our trainees, ensure the safety of our patients, and support innovation in educational methods and clinical care. See UWSOM’s Statement of Commitment to GME here: https://www.uwmedicine.org/school-of-medicine/gme

Our UW GME programs are designed to train skillful physicians and ingrain habits of lifelong learning and well-formed ethical and professional modes of practice. Our mission is to guide, motivate, and enlighten the next generation of exceptional physicians.

The Education Division in the Department of Surgery was formed in 2018. The staff team comprising this division is the program administrators who partner with their program directors and associate program directors to oversee and manage the ACGME and non-ACGME education training programs across Surgery. The Education Division is led by the Vice Chair for Education, Dr. Jeffrey Friedrich and the goals of the division are to build community and staff and faculty expertise and leadership in graduate medical education, standardize processes to become more efficient and effective, build infrastructure to help with cross coverage and seamless staff transitions, and create a safe environment where staff and faculty surgical program leaders seek to understand and support each other across programs.

Our Commitment to Equity, Diversity, and Inclusion (EDI): The Department of Surgery strives to dismantle systemic racism, eliminate healthcare disparities, and promote health equity in our work. Racism and intolerance have no place in our community. We celebrate our multitude of intersecting identities and commit to the ongoing effort of creating an inclusive and supportive workplace climate.

All staff in the Department of Surgery are asked to demonstrate and develop the following core competencies: • Quality Focus: strives to deliver the best possible service and results, and continuously seeks opportunities for improvement. • Key attributes: accuracy, customer service, continuous improvement, problem solving, and self-development • Planning & Organization: completes work in a timely, efficient, and resourceful manner • Key attributes: priority setting, efficiency, resourcefulness, adaptability and flexibility, organizational awareness, and initiative • Teamwork & Relationship Building: builds and fosters positive working relationships with others to achieve shared objectives. • Key attributes: collaboration, communication, emotional intelligence, recognition, and accountability, and integrity • Equity, Diversity, and Inclusion: values and honors diverse experiences and perspectives, strives to create welcoming and respectful work environments including dismantling structures of oppression, promotes and contributes to a culture of access, opportunity, and justice. • Key attributes: respect, cultural humility, inclusiveness, advocacy, and commitment

DUTIES AND RESPONSIBILITIES Primary duties are in two categories: • Management of the Cardiothoracic Surgical Education Trainee Programs (80%) • Financial & Administrative Management of CT Education Programs (20%)

MINIMUM REQUIREMENTS Education: • Bachelor’s degree in Business, Healthcare Administration, Communications, Public Policy, Psychology, Biological Sciences, or related field • Minimum 3 years' experience of progressively responsible programmatic operational and administrative program support of a program with complexity of rules, deadlines, and requirements

ADDITIONAL REQUIREMENTS • Proficiency in Microsoft Office Suite of products, particularly Word, PowerPoint, Outlook, and database programs such as Access • Flexible hours are sometimes necessary • Strong organizational skills; must be able to set own work priorities and direct others as necessary • Demonstrate ability to meet deadlines • Strong EQ, with proven customer service skills • Strong written and verbal communication skills • Actions inspire confidence in superiors, peers, and those more junior

DESIRED QUALIFICATIONS • Experience working in residency and fellowship programs in a large academic medical setting strongly preferred • Knowledge of medical terminology and clinical practice particularly in surgical specialties • Experience working in MedHub or similar database programs • Familiarity with faculty appointment process

CONDITIONS OF EMPLOYMENT
• Hybrid work model supported with 2-3 days onsite and the remaining days remote • Certain weeks and events will require onsite presence that may be different days than usual onsite schedule

Equivalent education/experience can substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. Candidates of non-traditional educational or experiential backgrounds are invited to apply. Please address applicability of education and experience in your resume.

We hope you will apply and please learn more about our department, values, and core competencies at https://uwsurgery.org/about/staff/

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.