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Robert Half Executive Assistant in Seattle, Washington

Description

Duties & Responsibilities:

  1. Serve as sole receptionist, executive secretary, and general secretary to the Chief Executive Officer, Chief Financial Officer, and Board of Directors.

  2. Solely responsible for all accounts payable, accounts receivable, payroll and quarterly reports. An accountant audits the bookkeeping monthly.

  3. Maintain shareholder records and, as Transfer Agent, manage share transfers. Solely responsible for the distribution of dividends to shareholders twice a year.

  4. In cooperation with the Chief Executive Officer and the Chief Financial Officer, prepare for the bi-monthly Board meetings by providing the Board of Directors with information packets about the ongoing business of the Company. Arrange bi-monthly Board meeting venues, annual shareholder meeting venue and dinner.

  5. Design, prepare for printing and distribute the Annual Report.

  6. Update, prepare and arrange to be filed with the SEC, and mail to the shareholders the annual proxy voting materials.

  7. Assist the CFO in assuring company's observance of investment company law as the Securities & Exchange Commission Compliance Officer, including cooperating with SEC agents during their occasional examinations.

  8. Solely responsible for SEC reports and filings throughout the year.

  9. Assist accountant and during monthly audits and assist CPAs during annual audits.

  10. Procure and maintain necessary office supplies and equipment.

The salary range for this position is $65,000 to $70,000.

Benefits:

Medical/Dental insurance

Defined Benefit Pension

15 days PTO

12 paid holidays

5 sick days

Requirements

Requirements:

Strong Excel and Word skills

QuickBooks experience

Experience in WordPress would be an extra bonus.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .

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