Job Information
Moss Adams LLP Executive Assistant - Tax in Seattle, Washington
Executive Assistant - Tax
Description
At Moss Adams, we champion authenticity. For us, that means fostering a culture of talented people who care—about you, about our clients, and about our communities. Here, you’ll work towards our mission of empowering others to embrace opportunity, growing as a leader along the way. Our firm’s size, middle-market clients, customized career paths, and supportive culture make this a reality. Join a values-driven firm where you’ll have fun while solving complex and interesting business challenges.
A Tax Executive Assistant performs a variety of administrative tasks and is responsible for providing administrative support to their assigned executives, location, and teams. Independent and sound business judgement is required to plan, prioritize, and organize a diversified workload in a fast-paced environment. A Tax Executive Assistant is flexible, proactive and resourceful, while maintaining confidentiality and a high level of customer service. A Tax Executive Assistant will also provide support and assistance with a variety of tax specific duties such as processing extensions, e-Filing returns, and maintaining Due Date lists. Prior experience in a Professional Services environment is preferred but not required.
Individuals who thrive at Moss Adams exhibit the following success skills – Collaboration, Critical Thinking, Emotional Intelligence, Executive Presence, Growth Mindset, Intellectual Curiosity, and Results Focus.
Responsibilities:
Manage calendars, office space reservations, and travel logistics for assigned executives
Manage time and expense entry for assigned executives
Assist with the production of client deliverables, including client reports
Assist with client engagement set up and support activities as needed, such as new client acceptance, completion of vendor/due diligence forms, client relationship management data entry, engagement code setup, electronic file coordination, and billing assistance
Draft, format, and proofread business correspondence (e.g., letters, memos, email) and presentations
Assist with internal/external event and meeting coordination, set-up, and execution, including schedule coordination, meeting materials, collaborating with Office Services on catering orders and on-the-day support
Leverage internal network and teams to effectively manage workflow
Serve as a liaison for internal and external clients, including screening phone calls, facilitating communications with the appropriate client service staff, and following up with clients
Participate with onboarding of new administrative team members with training and answering questions
Assist with Continued Professional Education (CPE) activities for assigned teams
Other duties and special projects as assigned
Qualifications:
High School Diploma/GED required
Minimum of 1 year of related experience required; experience in a professional services environment preferred
Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook)
Proven commitment to providing exceptional client service
Strong verbal and written communication skills including the ability to articulate complex issues to leaders and internal/external clients
Strong organizational skills; able to effectively prioritize assignments and competing deadlines in a fast-paced environment
Ability to collaborate and work effectively across functions/departments/teams while building trusted relationships and positively influencing others
Strong attention to detail, commitment to producing accurate work in a timely manner
Able to understand problems, think critically, and identify creative solutions
Ability to handle sensitive situations and confidential information with discretion
May require some overtime hours
Ability to travel as needed, approximately 5%
Moss Adams is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity or any other characteristic protected by law.
Moss Adams complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact careers@mossadams.com.
Some local/state regulations require employers to disclose the pay range in job postings. While this is the typical range of pay for the position, actual pay may vary based on internal equity, knowledge, experience, skillset, and geographic location among other factors. It’s uncommon for an individual to be hired at the top end of the pay range. This position may be eligible for an annual discretionary bonus. For more information about our benefit offerings and other total rewards, visit our careers page.
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Compensation Range (Denver Market ONLY): Compensation range for Washington: $52,000-$69,000
Primary Location Seattle, WA
Employee Status: Regular
Schedule: Full Time
Req ID: 26836