Job Information
Aston Carter Executive Assistant III in Seattle, Washington
Job Title: Executive AssistantJob Description
Amazon Web Services (AWS) Customer Experience organization is seeking an exceptionally bright, multi-tasking, and self-motivated Executive Assistant to provide full administrative support to two directors. This role encompasses managing complex calendars and travel, maximizing time efficiency, and working closely with other Executive Assistants within AWS. The position will manage critical meetings in a fast-paced environment and continuously seek new opportunities to make the directors and their teams more efficient.
Responsibilities
Proactively manage executives' complex calendars with attention to accuracy, detail, and allocation of time to promote productivity.
Coordinate domestic and international travel, creating detailed travel itineraries and managing international travel processes including passports, visas, and other documentation.
Organize and manage meetings, including setting agendas and driving follow-up of action items, off-sites, and team-based social events with associated budgets and logistics.
Process expense reports and invoices as needed.
Act as a liaison between the directors and their directs and associated teams.
Work in partnership with organizational leaders, functional business partners (e.g., Finance, HR), and other EAs to provide seamless support to the directors and teams.
Understand business priorities and identify process improvements to create efficiency and scale for the directors and their leadership teams.
Track and drive completion of key deliverables and follow-up on outstanding items.
Successfully complete critical aspects of deliverables with a hands-on approach, including drafting various documents and correspondence.
Support annual operational planning processes, business planning, and performance review cycles.
Other projects as assigned.
Essential Skills
Executive support experience
Calendar management expertise
Proficiency in Microsoft Office
Strong administrative support skills
Ability to manage complex schedules and travel arrangements
Excellent organizational skills
Attention to detail
Ability to meet tight deadlines
High level of integrity and discretion in handling confidential information
Additional Skills & Qualifications
Experience working in a fast-paced environment
Capacity to work successfully in a team environment
Flexibility and ability to change direction quickly
Professionalism in dealing with executives inside and outside the company
Work Environment
This role is fully onsite in Seattle at the Blackfoot building. The AWS UXDR Group is a global team of designers, researchers, developers, and technologists on a mission to deliver products and services that empower customers to build the future of their business in the cloud.
Pay and Benefits
The pay range for this position is $38.00 - $39.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Seattle,WA.
Application Deadline
This position is anticipated to close on Apr 30, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.