Job Information

University of Washington Budget/Fiscal Analyst (Fixed Duration/Temporary) in Seattle, Washington

Req #: 197876

Department: School of Art + Art History + Design

Appointing Department Web Address:

Posting Date: 10/13/2021

Closing Info: Closes On 10/29/2021

Salary: $3,821.00-$5,136.00/Month

Shift: First Shift

The University of Washington (UW) is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty. At the University of Washington, diversity is integral to excellence. We value and honor diverse experiences and perspectives, strive to create welcoming and respectful learning environments, and promote access, opportunity and justice for all. The School of Art + Art History + Design (SOA+AH+D) engages and educates students in essential issues of visual history and literacy, the creative process and visual communication, and innovative and socially responsible design. We work closely with leaders in the arts, academic and business communities to ensure that our students understand the role that this education will play in their future success as professionals and global citizens. SOA+AH+D has approximately 40 faculty and 23 staff members serving approximately 600 undergraduate and 60 graduate students plus more than 1,000 non-majors enrolled in our courses. We are seeking highly qualified candidates to fulfill the role of Budget/Fiscal Analyst. The School’s commitment to diversity extends to the recruitment of faculty, staff, and students who exhibit a dedication to creative and academic excellence and who demonstrate the ability to work with a diverse spectrum of populations. The University of Washington is committed to building diversity among its faculty, librarian, staff, and student communities, and articulates that commitment in the UW Diversity Blueprint ( The School of Art + Art History+ Design seeks a Temporary (50% FTE) Budget/Fiscal/Analyst. Under the general direction of the Assistant Administrator, the Budget/Fiscal Analyst will perform a wide variety of complex technical fiscal analyses and financial reporting, payroll coordination, pre- and post-award grant/contract budget activities, and administrative support functions. The individual will assess processes to support and enhance operational efficiencies and effectiveness while maintaining fiscal compliance. This individual must be enthusiastic about helping to lead the success of the department’s fiscal duties. This position will be in regular contact with the dean's office, and other university offices, sponsor agencies, and principal investigators, faculty, staff and students. This position requires continual learning and management of UW budget and fiscal related policies and procedures. DUTIES AND RESPONSIBILITIES: PAYROLL 50%: Collaborates with School staff and faculty and the College Administrative Services Team (AST) as the primary payroll contact for the School and provides expertise in academic, staff, and student hiring and payroll management. Responsible for the management of quarterly payroll rosters and troubleshooting any follow up from AST. Runs regular payroll reports to manage extensions, terminations, compensation, and costing allocations. Reconciles all salary transactions each pay period in the financial reporting system and process adjustments and corrections. Ensures compliance of all payroll activity and records, in accordance with UW policies. Oversees the TA/RA hiring process and sends out offer letters in collaboration with the Advising Team. Will evaluate unit payroll process and suggest improvements. BUDGET MANAGEMENT - 40%: Conducts analyses and develops project planning documents. Develops, modifies, and maintains monthly electronic expenditure reports for research and project related budgets. Prepare budget reports and maintains budget files following departmental guidelines including budget projections. Perform monthly reconciliation of budget activities by gathering appropriate source documentation to support each financial transaction. Forecast fiscal needs and commitments; identify and interpret situations that may impact projects and suggest options, to Department Leadership and Principal Investigators. Meet with research faculty to develop budgets and justifications for new or continuing proposals, advise PI on budgetary aspects of research projects. • process simultaneous proposals which are due at or near the same deadline. • Construct, manage and administer complex budgets (state (WTC, RRF), federal, university/industry cooperative, industry contracts and subcontracts). • Prepare and submit proposals in electronic format such as, Fastlane, etc., and the UW’s SAGE (eGC1). • Advise PI’s on issues such as export regulations, space requirements, subcontracts, cost sharing (internal and third party), Animal & Human Subject procedures, hazardous waste and exposures to/training requirements on the handling of biohazard, radiation and toxic materials. • Maintain project continuity by obtaining extensions or advance budgets, as allowable. • Resolve problems and assist in obtaining approvals for deviations from authorized procedures or expenditures; advise and assist faculty. • Stay abreast of the latest compliance issues. Advise on allowability and allocability of research expenses. • Ensure compliance with all regulations and policies pertaining to grant and contract budgets, both national and international. • Consult with Sponsors, OSP, GCA and College Dean’s Office regarding pre and post award compliance and changes to awards, sub- contracts, and research agreements. • Prepare expense transfers, no cost extension requests, invoices, quarterly cost share amendments, and grant closure documentation as needed for optimal management of each budget to meet audit standards. • Act as a liaison with sponsors, subcontractors and the Office of Sponsored Programs. • Follow established guidelines and prepare budget reports and projections according to established methods. • Meet with principal investigators at regularly agreed to intervals. • Attend College Grants Coordinators meetings and MRAM. OTHER 10% Back up for routine purchases and procard reconciliation: • Process Purchasing for the department using the Procard, Ariba, and other University systems, inclusive of, but not limited to: eReimbursements, eTravel, non-PO’s, BPO’s and research subject payments. • Prepare Travel Arrangements for Faculty/Staff and advise on travel rules/regulations. • Process invoices for payments, journal vouchers, and reimbursements to individuals by working with the College of Arts and Sciences Administrative Support Team Purchase office supplies/equipment and other supplies/materials. Maintain records of supply inventory and keep supply cabinets organized. Represent the department on the committees relating to job responsibilities. Perform other duties and special projects as assigned. REQUIREMENTS • Bachelor’s Degree in accounting, business administration or related field with two years of work experience as a fiscal specialist, or equivalent combination of education/experience. • Must be able to lift up to 25 pounds. Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter, and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.