Job Information
McKinstry Accounts Payable Manager, Disbursements in Seattle, Washington
Accounts Payable Manager, Disbursements
Location WA - Seattle
Job Family Accounting and Payroll
Apply Now (https://phg.tbe.taleo.net/phg02/ats/careers/v2/applyRequisition?org=MCKINSTRY&cws=41&rid=8256)
Build the future, spark innovation and align your career with purpose.
McKinstry is innovating the waste and climate harm out of the built environment and creating lasting impact. Together, we’re building a thriving planet.
Buildings are a leading contributor to the climate crisis, generating nearly 40% of total global energy-related carbon emissions. We’re making a lasting impact on our industry and within our communities by addressing the climate, affordability and equity crises through:
renewables and energy services
engineering and design
construction and facility services
To get where we’re going, we need big thinkers, problem solvers and collaborative mindsets. Does that sound like you?
The Opportunity with McKinstry
McKinstry is looking for an Accounts Payable Manager, Disbursements to join our growing team! In this role, you will manage the Accounts Payable operation(s) and team over centralized company Disbursements, Corporate Card programs, and 1099 reporting, ensuring financial integrity and operational efficiency within the organization.
Essential job functions:
Develop a comprehensive strategy to increase vendor spend and optimize working capital, aligning with organizational objectives and financial targets.
Establish annual/monthly Virtual Card spend targets and goals, both short-term and long-term, with measurable KPIs to track progress tied to the annual rebate program.
Develop and maintain accurate cash flow projections based on open payables and other financial obligations.
Evaluate payment methods and terms to optimize cash management and minimize costs while maintaining positive vendor relationships.
Negotiate payment terms with vendors and suppliers to leverage discounts and improve cash flow efficiency.
Analyze historical data and current trends to forecast future cash flow needs and identify potential liquidity challenges
Lead payment optimization strategies, such as dynamic discounting, supply chain financing, or early payment programs, to accelerate cash flow and improve working capital efficiency.
Work closely with finance and procurement teams to streamline payment processes and leverage technology solutions for automated payments and invoice processing.
Collaborate with finance and accounting teams to incorporate cash requirements and strategic solutions.
Lead efforts in overseeing the management of employee reimbursements & Corporate Pcards using a third-party SaaS solution.
Utilize data analytics tools and technologies to gain insights into spending patterns, identify opportunities for cost reduction or process efficiency, and inform decision-making.
AP Vendor Master & 1099 Reporting
Responsible for the overall management of vendor information activities and requirements within ERP accounting system.
Responsible for Annual 1099-INT, MISC & NEC filings
Identify and work with Vendors related to payment terms, method and required documentation from Vendor to establish new accounts.
Perform general system maintenance and weekly/monthly audits of both systems to Perform other duties as assigned.
People
Provide effective leadership to the AP team, setting clear expectations, goals, and objectives. Foster a positive work environment that encourages teamwork, collaboration, and professional development.
Responsible for employee performance evaluations, goals, training and development opportunities to support the professional growth of team members.
Encourage innovation and continuous improvement within the AP department by soliciting feedback from team members, identifying opportunities for process optimization, and implementing best practices to streamline workflows and increase efficiency.
Creates performance plans, assesses performance and provides performance feedback.
Maintains and creates departmental processes and documented operational procedures.
Ensures team members acquire necessary skills and performance attributes, in line with business and personal development. Carry out other duties as assigned.
What You Need to Succeed at McKinstry
Intermediate knowledge of Microsoft Office Suite - Word and Outlook required; working knowledge of SharePoint preferred, advanced skills in Excel required.
Fosters effective communication and collaboration with internal stakeholders, including finance, procurement, vendors, and other departments. Keep stakeholders informed of AP-related activities, initiatives, and performance metrics.
Experience working with large-scale ERP (tier 1 or 2) systems required.
Experience directly supervising procure to pay team, under a paperless processing environment, workflow, electronic invoice or transaction import experience, creation of import templates and formatting.
Prior experience with third-party solutions such as Concur, Expense Wire or similar solutions is highly preferred.
Proven ability to prioritize daily production work based on the overall business need.
Prior 1099, Vendor Setup & strong understanding of IRG guidelines (T&E and 1099) required.
Strong understanding of accounting principles, internal controls, and regulatory requirements governing accounts payable processes.
Bachelor's degree in business administration, accounting, finance, or related field or equivalent work experience required.
Seven (7) years of accounting experience preferred.
Three to five (3 to 5) years of prior AP people management leading a team of 3+ experience required.
PeopleFirst Benefits
When it comes to the basics, we have you covered:
Competitive pay
401(k) with employer match and profit-sharing plan
Paid time off and holidays
Comprehensive medical, prescription, dental, and vision with low or zero deductible options and low out of pocket maximums
People come first at McKinstry, and we go beyond the basic benefits with:
Family formation benefits, including adoption and IVF assistance.
Up to 16 weeks paid parental leave.
Transgender inclusive benefits
Commuter benefits
Pet insurance
“Building Good” paid community service time.
Learning and advancement opportunities via McKinstry University.
McKinstry Moves onsite gyms or reimbursement for remote workers
See benefit plan documents for complete details.
The pay range for this position is $72,090 - $119,300 per year; however, base pay offered may vary depending on job-related knowledge, skills, and experience. A bonus may be provided as part of the compensation package, in addition to a full range of medical, financial, and/or other benefits, dependent on the position offered. Base pay information is based on market location.
The McKinstry group of companies are equal opportunity employers. We are committed to providing equal employment opportunities to all employees and qualified applicants without regard to sex, gender identity, sexual orientation, age, race, color, creed, marital status, national origin, disability, veteran status, genetic information, or any other basis protected by law. This policy applies to all terms and conditions of employment including, but not limited to employment, advancement, assignment, and training. This commitment to Equal Employment Opportunity is made equally as a social responsibility and as an economic and business necessity.
McKinstry is a drug-free workplace. Employment is contingent upon successfully passing a pre-employment drug and alcohol test, complying with the requirements of the Immigration Reform and Control Act and a Confidentiality Agreement, in addition to successful outcomes of background and reference checks.
Applicants for this role will only be considered if they possess current US Work Authorization, and do not require employer-sponsored VISA support to begin or remain in this role.
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