Job Information
Robert Half Administrative Coordinator in Santa Maria, California
Description
We are offering a long term contract employment opportunity for an Administrative Coordinator in Santa Barbara, California. The successful candidate will be based 100% on site and will be responsible for a range of administrative tasks including front office duties, data entry, and the creation of promotional materials.
Responsibilities:
• Manage front office operations, which include greeting clients and scheduling appointments.
• Handle incoming calls, ensuring queries and concerns are addressed promptly and professionally.
• Utilize Smartsheet for data entry tasks, ensuring accurate and timely input of information.
• Create and edit brochures and other promotional materials using Canva.
• Maintain effective communication with clients and team members through regular use of Outlook and Teams.
• Manage the data entry for the Prop 36 program, ensuring all information is accurately recorded and updated.
• Oversee customer account activities, identifying any issues and taking appropriate action when necessary.
• Support new programs by providing necessary administrative assistance.
Requirements
• At least 1 year of experience in a role similar to Administrative Coordinator or a relevant position
• Experience in answering inbound calls, preferably in a detail-oriented setting
• Strong calendar management skills, with the ability to schedule and coordinate meetings and appointments effectively
• Excellent communication skills, both written and verbal, for interacting with clients and team members
• Experience in using Smartsheet for project management, tracking, and reporting
• Proficiency in Microsoft Outlook for email communication, scheduling, and task management
• Knowledge of Canva for creating visually appealing presentations and documents
• Bilingual in Spanish preferred
TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .