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This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2373214

CLERK-ADMINISTRATIVE ASSISTANT

GENERAL STATEMENT OF DUTIES

THIS IS A GENERAL OUTLINE OF DUTIES PERFORMED AND IS NOT MEANT TO BE ALL INCLUSIVE OR A

LISTING OF DAILY ACTIVITIES.

Works under the immediate supervision of the Business Office Manager/Treasurer of the District as well

as the Operations and Maintenance Supervisor and the indirect supervision of the Board of Directors of

the District. Will be required to:

1. Assist the Front Desk as needed with helping customers, receiving and posting payments, and

answering phones. Control of deposits will be coordinated with Front Desk and Billing Clerk.

2. Manually verify bank statements and credit card machine statements.

3. Maintain assigned petty cash drawer.

4. Take and prepare Board meeting minutes. Prepare Board member files for meetings. Prepare

meeting Agenda and post timely to meet Public Meeting requirements. Responsible for typing

accurate meeting minutes, organizing and acquiring the appropriate information for the Board

file packets, prepare Resolutions as needed and verify electronic copies are available if needed.

Prepare meeting room for meeting which includes cleaning.

5. Maintain election files, records, and responsible for all election information to the County and

collection of candidate information.

6. Monitor and complete residential assessment requests. Coordinate with Business Manager on

all commercial/industrial property assessments.

7. Assist Operations and Maintenance with tracking of Sewer Evaluation Forms, Grants of Access,

and reimbursable billings

8. Assist Operations with GIS entries as needed.

9. Tracking of FOG (Fats, Oils, Grease) forms and updates for Operations and Maintenance.

10. Maintain files in good order. Files should be kept up-to-date and organized in an acceptable and

logical manner. Maintain file scanning.

11. Compose and/or type letters as required. Correspondence other than form letters should be

verified with the Business Office Manager before sending. Formatting, spelling, and grammar

must be accurate on all District correspondence and all correspondence should be sent on

District letterhead and scanned to Chronological file.

12. Assist Operations Supervisor with Sewer Main Extension information and coordination. Verifying

all payment information with the Office Manager.

13. Maintain proper Audit Files and assist in yearly audit preparation.

14. Must maintain a valid drivers license and proof of vehicle liability insurance must be provided to

the office manager.

15. Remember! You are the cleaning department! Responsible in helping with any daily/weekly

cleaning of office as needed.

16. All other duties as assigned per the Board or the Office Manager and/or Operations Supervisor,

always being careful to act in the best interest of the District.

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