Job Information
Texas State University Budget Assistant in San Marcos, Texas
Posting Information
Posting Number2024396
Posting/Functional TitleBudget Assistant
University Pay Plan TitleBudget Assistant
LocationSan Marcos
DepartmentChild Development Center
Recruitment TypeUniversity Employees Only
Job TypeFull-Time
Funding SourcePermanent
Monthly Salary$3,000
Job CategoryNon-Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
Demonstrate strong interpersonal, oral, and written communication skills.
Demonstration of discretion and confidentiality in handling both daily work and sensitive issues and information.
Demonstrated proficiency in managing multiple projects in an office setting.
Experience in record keeping and file management.
Demonstrated proficiency in using Microsoft Excel, Word, Outlook and other components of Microsoft Office Suite.
High school diploma or GED .
Knowledge of SAP for accounting and university budget processes.
Preferred Qualifications
Experience with Texas State University software and programs ( SAP , People Admin, Adobe Sign, Teams.) Experience in accounting principles, TXST budgeting and payroll processes.
Experience with documentation of Procurement Cards, daily expenditures, and reconciliation of budget(s).
Job Description
Responsible for monitoring and administering budgets at the department/office level. Responsible for providing budget change data entry, technical advice and support to department/office account managers.
Job Duties
Post CDC charges in parent account and communicates with families regarding account balances.
Post electronic payments to parent accounts.
Track expenditures and maintain, record, and monitor departmental budget transactions.
Track work study student funding balances.
Process vendor payments, create POs, submits deposits at SBS
Assist the Director with M&O and grant budgets.
Reconcile CDC , Marketplace and SAP accounts for accuracy and monthly reconciliations.
Resolves budget, posting, and vendor issues.
Assist in compiling statistical data and developing monthly reconciliation of all relevant CDC accounts. Assist with disbursement of funds as directed.
Assist with internal and external grant management.
Support CDC administration in processing orders and budget transfers.
Give instructions to departments on budget development. Establish rules, procedures, and/or standards.
Design and prepare spreadsheets to compile data as needed.
Tracks lab student documentation and communicates with faculty as needed.
Perform other duties as assigned.
Additional Information to Applicants
Position can be full time or 3/4 time.
Job Open Date03/07/2024
Job Close Date (posting closes at midnight)
Open Until FilledYes
Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start7:30-4:30, 8-5, 8:30-5:30, 7:30-2:30, or 8-3
Normal Work Hours End7:30-4:30, 8-5, 8:30-5:30, 7:30-2:30, or 8-3
Posting NoticesYou will be required to electronically attach a resume and cover letter to your application.
Legal and Required Notices
Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Why work @ Texas State?
• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions
By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.
Quick Linkhttps://jobs.hr.txstate.edu/postings/45143
Applicant Document