Job Information

Texas State University Accounts Payable Coordinator in San Marcos, Texas

Posting Information

Posting Number2024046

Posting/Functional TitleAccounts Payable Coordinator

University Pay Plan TitleAdministrative Asst II

LocationSan Marcos

DepartmentAccounts Payable & Travel

Recruitment TypeOpen to All

Job TypeFull-Time

Monthly Salary$2,575.50-$2,961

Job CategoryNon-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

  • Experience in Accounts Payable, reconciliations, or other accounting functions.

  • Strong analytical skills: ability to visualize, articulate, solve problems and concepts, and make sound decisions based on available information.

  • Ability to clearly and effectively communicate with management and customers, including policies and procedures (both verbal and written) and resolving customer issues.

  • Experience with Microsoft Office suite applications; emphasis in Outlook.

  • Ability to work independently and multi-task several duties in tandem.

Preferred Qualifications

  • One or more years of experience within an Accounts Payable environment.

  • Experience using an ERP system.

  • Experience using a document imaging system.

Job Description

The Accounts Payable Coordinator is responsible for the initial workflow of transactions received in the Accounts Payable Office. This involves ensuring paper documents, incoming invoices, and email correspondence are properly scanned and indexed into the electronic system for routing through the payable process. The position is also the front-line resource for vendor and campus staff payable inquiries. This includes handling incoming telephone calls and emails as well as vendor statement research and reconciliations and petty cash replenishment requests and reconciliations. The position will also assist with other payable functions such as invoice entry into the ERP and ad hoc reporting. The position is also responsible for the hiring, training, scheduling, and evaluating of student workers and requires independent work with minimal supervision.

Job Duties

The Accounts Payable Coordinator performs a wide variety of functions within the Accounts Payable Office to meet the day-to-day operational requirements. This includes, but is not limited to, coordinating the workflow of the incoming payment requests (both paper and electronic formats), ensuring accuracy of payment scanning and indexing, managing the Accounts Payable help desk phone number and email box by providing exemplary customer service to vendor and campus staff on payable questions/issues, assisting periodically with researching and reconciling vendor statements with payable history, completing petty cash replenishment requests and reconciliations, drafting correspondence based on research results, assisting with the invoice entry workload within Accounts Payable, and assisting with ad hoc reporting of Accounts Payable results and SAP ( ERP ) data.

This position also interacts with internal and external customers in a courteous and professional manner. It requires adjusting to workload changes and working under pressure to meet deadlines, as well as the ability to work evenings and weekends during peak times, i.e. prior to holidays, fiscal year end transition, project implementation, and financial report preparation.

Additional Information to Applicants

To receive consideration for this position, applicants must clearly indicate how they meet the required qualifications in the cover letter and/or resume. Failure to do so may result in disqualification of consideration for this position.

Some evening and weekend hours are necessary during peak periods.

Job Open Date09/22/2023

Job Close Date (posting closes at midnight)

Open Until FilledYes

Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start8:00AM

Normal Work Hours End5:00PM

Posting NoticesYou will be required to electronically attach a resume and cover letter to your application.

Legal and Required Notices

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Why work @ Texas State?

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!

• Generous paid time off: vacation, holidays, sick days and many more!

• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program

• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.

• An inclusive Bobcat community: join our many social networks offered on and off-campus

• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.

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Applicant Document