Job Information
Robert Half Executive Assistant in San Francisco, California
Description
We are offering a contract to hire employment opportunity for an Executive Assistant in our fintech company located in San Francisco, California. The role involves providing high-level administrative support to our executive team, with a particular focus on the CFO and CEO. The individual will be handling sensitive information, requiring strong communication skills, responsiveness, and a self-sufficient approach.
Responsibilities:
• Efficiently manage and coordinate executive calendars, ensuring seamless scheduling and rescheduling of appointments.
• Handle travel coordination for executives, including booking flights, arranging lodging, and managing itineraries.
• Work closely with external council, providing necessary administrative support.
• Maintain strict confidentiality while dealing with highly sensitive information.
• Utilize various software such as Slack, Outlook, NetSuite, and Expensify for efficient task management.
• Ensure all correspondence and documentation are handled with professionalism and precision.
• Provide general administrative support as needed, demonstrating a proactive approach to task completion.
• Manage and prioritize multiple tasks effectively, ensuring all deadlines are met.
• Collaborate with various internal departments, fostering a cooperative work environment.
Skills:
• Proficiency in Concur, CRM, Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, About Time
• Strong skills in Calendar Management, Correspondence, C-Suite, Documentation.
If you are interested in this role, please reach out to Nick Mussman 415.276.0358.
Requirements
• Proven experience as an executive assistant or in other secretarial position
• Full comprehension of office management systems and procedures
• Excellent knowledge of MS Office suite including Microsoft Excel, Microsoft Outlook, and other Microsoft Office Suites
• Proficiency in collaboration and delegation of duties
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
• Exceptional interpersonal skills
• Familiarity with basic research methods and reporting techniques
• Outstanding communication and negotiation abilities
• Integrity and confidentiality
• Degree in business administration or relative field
• Proficient in Concur, CRM, About Time, Calendar Management, Correspondence, C-Suite, and Documentation
• Minimum of 2 years of experience in a similar role
• Ability to manage and maintain calendars and coordinate appointments, meetings, and conferences
• Ability to produce reports, presentations, and briefs.
If you are interested in this role, please reach out to Nick Mussman 415.276.0358.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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