Job Information
Robert Half Executive Assistant in San Diego, California
Description
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. The successful candidate will play a key role in ensuring the efficiency and success of executive operations, managing tasks with precision and confidentiality. If you are a detail-oriented professional with exceptional communication and organizational skills, we invite you to apply for this crucial role in our organization.
Responsibilities:
Calendar and Schedule Management:
Coordinate and manage complex executive calendars, scheduling meetings, appointments, and travel arrangements.
Prioritize and organize daily activities to optimize the executives' time.
Communication and Correspondence:
Act as the primary point of contact between executives and internal/external stakeholders.
Draft, edit, and proofread emails, reports, and other executive correspondence.
Manage phone calls and messages with professionalism and discretion.
Meeting Coordination:
Arrange and coordinate executive meetings, ensuring all necessary materials are prepared.
Assist in the preparation of meeting agendas, presentations, and follow-up documentation.
Coordinate logistics for internal and external events attended by the executives.
Travel Arrangements:
Plan and organize travel itineraries, including flights, accommodations, and ground transportation.
Manage travel-related expenses and reimbursements.
Document Management:
Organize and maintain confidential executive documents and files.
Assist in the preparation and editing of reports, proposals, and presentations.
Project Support:
Provide administrative support for special projects and initiatives led by the executive team.
Collaborate with other departments to facilitate cross-functional projects.
Board and Stakeholder Relations:
Assist in maintaining relationships with board members, stakeholders, and key partners.
Coordinate communications and materials for board meetings.
Office Management:
Oversee administrative tasks to ensure the smooth operation of the executive office.
Supervise and delegate tasks to entry level administrative staff when necessary.
Requirements
Qualifications:
Bachelor's degree or equivalent experience.
Proven experience as an executive assistant or in a similar role.
Exceptional organizational and multitasking skills.
Excellent written and verbal communication skills.
Proficient in Microsoft Office suite.
Ability to handle sensitive information with discretion.
If you are a dedicated and detail-oriented professional with a passion for supporting executive operations, we invite you to apply for the Executive Assistant position. Join our team and contribute to the success and efficiency of our organization at the executive level.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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