Job Information
PDS Defense Executive Assistant in San Antonio, Texas
Administrative/Clerical
Executive Assistant San Antonio, TX Posted: 5/6/2025
Job Description
Job ID#:
211232
Job Category:
Administrative/Clerical
Position Type:
Associate - W2
Duration:
52
PDS Defense, Inc. is seeking an Executive Assistant, in San Antonio, TX. Job ID#211232
Job Description:
Seeking an Office Administrator to support three BGS Executives at the San Antonio site by performing the following tasks for managers on the executive payroll.
Position Responsibilities:
Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards.
Collects and compiles data to provide visibility of status for traveler's review and/or signature.
Creates, edits and maintains electronic and written communication.
Tracks and maintains information relative to department and business operations.
Verbally communicates a wide variety of information to multiple audiences.
Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information.
Prioritizes and schedules management-level employee time and availability for efficient use of time.
Tracks and maintains designated conference room schedules for availability and efficient use of resources.
Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources.
Orders and maintains office supplies.
Plans and implements logistics for executive level internal and external events.
Provides guidance for less experienced employees.
Works under limited supervision.
This position is expected to be 100% onsite. The selected candidate will be required to work onsite at the (San Antonio, TX ) location.
REQUIRED SKILLS
High School Diploma or higher
3+ years' experience supporting senior executives
3+ years' experience making domestic and/or international travel arrangements and generating expense reports
3+ years' experience supporting calendars, travel and meetings for higher level management
3+ years' experience composing and editing documents in Microsoft Word, Excel, Outlook and PowerPoint
PREFERRED SKILLS
3+ years' experience with data analytics
3+ years' experience converting data into a presentation
3+ years' experience in a role which required strong interpersonal and communication skills
Education / Experience:
Education/experience typically acquired through basic education (e.g. High School diploma/GED) and typically 4 or more years' related work experience or an equivalent combination of education and experience (e.g. vocational school/Associate+2 years' related work, Bachelor, etc.).
Benefits offered to vary by the contract. Depending on your temporary assignment, benefits may include direct deposit, free career counseling services, 401(k), select paid holidays, short-term disability insurance, skills training, employee referral bonus, affordable medical coverage plan, and DailyPay (in some locations). For a full description of benefits available to you, be sure to talk with your recruiter.
Job Requirements
Minimum Security Clearance:
No Clearance
VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit http://www.tadpgs.com/candidate-privacy/ or https://pdsdefense.com/candidate-privacy/
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
The California Fair Chance Act
Los Angeles City Fair Chance Ordinance
Los Angeles County Fair Chance Ordinance for Employers
San Francisco Fair Chance Ordinance
VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled