AMVETS Jobs

The Division of Facilities Construction and Management is seeking a new Contract Coordinator to assist with the administrative functions of managing purchase orders and contracts within the State s finance system, as well as supporting contract management support for state agencies.  As the DFCM Facilities Contract Coordinator, you will:

• Prepare, publicly post, and manage throughout the solicitation process, building and service specific procurements for elevator maintenance, grounds maintenance, janitorial, refuse, and snow removal services.
• Evaluate bids and other solicitation responses to ensure Contractor compliance with the stated requirements.
• Schedule, coordinate, and facilitate value-based selections for select service contracts.
• Prepare, distribute for signature, process, and file DFCM service contracts.
• Prepare, distribute for signature, process, and file DFCM service contract change orders.
• Prepare, distribute for signature, and file Operating and Maintenance agreements with State agencies.
• Manage the DFCM prequalification process for janitorial contractors, including posting new opportunities and following up on contractor prequalification status renewals.
• Monitor contract expirations to plan in advance for solicitation needs, ensuring there is no lapse in service.
• Maintain open and frequent communication with multiple facility complex staff to ensure service contract needs are being met.
• Issue purchase orders and process invoices.
• Proactively collaborate and maintain open communication with the DFCM Construction Project Management Assistants team to ensure solicitation and contract processes are aligned and consistent.
• Maintain process and policy documents for the tasks associated with this position, reviewing and updating them regularly.

Why You Should Join Our Team State agencies and customers depend on us to keep their buildings safe, comfortable and beautiful - and we take pride in delivering! We offer a competitive and comprehensive benefits package.  {target="_blank"}

• Health Insurance - Public Employee Health Program (PEHP):
  • 3 medical plan options. Choose a Traditional or High Deductible Health Plan. There is an Opt-Out Cash Benefit option for those that have other medical insurance coverage.
  • 5 dental plan options, with an Opt-Out Cash Benefit option for those that have other dental insurance coverage.
  • 4 vision plan options under EyeMed or OptiCare
• Retirement - Utah Retirement Systems (URS):
  • Employees who have any service credit with an employer covered by the Utah Retirement Systems prior to 7/1/2011 are in the Tier I Public Employees System.
  • Employees hired on or after 7/1/2011 and who have never been in the URS r etirement system have two options for retirement in the Tier II System. 
    • Tier 2 Hybrid Retirement System. Employer contributes an amount equal to 10% of your salary between both plans (pension and 401(k))
    • Tier 2 Defined Contribution Plan. Employer contributes an amount equal to 10% of your salary to a 401(k) plan only.  
  • Employer contributions to your 401(k) are vested after four years.
• Paid Time Off:
  • Annual leave and sick leave are accrued at 4 hours per pay period each (4 hours annual, 4 hours sick).
  • Annual leave amounts increase with years of service. 
  • We have 12 paid holidays.

The Department/Division TheDepartment of Government Operations{target="blank"}provides support to, and enables other state agencies to fulfill their core missions. TheDivision of Facilities Construction and Management (DFCM){target="blank"}is dedicated to providing professional services to assi t State entities in meeting their facility needs for the benefit of the public, and is the building manager for all State owned facilities.