Job Information
University of Utah Procurement Specialist in Salt Lake City, Utah
Details
Open Date 08/29/2024
Requisition Number PRN39723B
Job Title Assistant Buyer
Working Title Procurement Specialist
Job Grade C
FLSA Code Nonexempt
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
VP Area President
Department 01259 - HCI Finance
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range 12.02 to 18.15
Close Date
Open Until Filled Yes
Job Summary
The Procurement Specialist at Huntsman Cancer Institute ( HCI ) is a valued team-member of the HCI Finance team. Reporting to the HCI Purchasing Manager, this position is responsible for most purchases made with a University Purchasing Card (Pcard) at HCI and will also have supplemental duties facilitating purchases through various other University procurement systems (UShop, ePR, etc.). Responsible for courier duties to deliver documents to main campus departments as well as clerical duties including scanning documents. This position may also be asked to cover the HCI Loading Dock on an as needed basis. This position will service a large and diverse population of faculty and staff researchers at HCI . Attention to detail, outstanding customer service, creative thinking and effective troubleshooting skills are essential to success.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Huntsman Cancer Institute is committed to cancer prevention, care, and survivorship for all communities within the area we serve – which includes Idaho, Montana, Nevada, Utah, and Wyoming – with impact worldwide.
In your cover letter or during your interview process, we invite you to share how your professional experiences have prepared you to serve as a member of our team as we work to reduce the cancer burden experienced by all people and communities. This may include description of your prior experiences related to research, prevention, clinical care, community engagement/outreach, training, administration, or other areas relevant to Huntsman Cancer Institute’s mission and this position.
Responsibilities
Essential Functions
Serve as the primary Pcard holder at HCI . Purchase a variety of supplies, services, professional development, and other items. Coordinate critical purchase details with a wide variety of HCI team members. Answer questions from requestors related to proper procurement methods and procedures.
Work closely with HCI Finance team as well as HCI Research Admin team members to process Pcard payment requests and help provide information to HCI Reallocator for Pcard purchase reallocation and reconciliation.
Maintain accurate and complete records in accordance with university, funding source, and departmental policies. Prepare Pcard records and necessary backup documentation for monthly review and the annual Pcard audit.
Help make purchases for faculty research and department activities using alternate University procurement methods such as UShop and Electronic Payment Request (ePR).
Reviews and processes routine purchase requisitions for goods and services submitted by shoppers in UShop. Ensures compliance with purchasing procedures, state procurement codes and user requirements.
Ensure business continuity by covering the Loading Dock on an as needed basis, processing incoming and outgoing deliveries.
Responsible for courier duties to deliver documents to main campus departments as well as clerical duties including scanning documents.
The Procurement Specialist at Huntsman Cancer Institute ( HCI ) is the primary backup for the HCI Purchasing Manager.
The Assistant Buyer is distinguished from the Buyers in that this position does not regularly perform specialized or complex-purchasing transactions that require the development of detailed specifications.
Problem Solving
This position acts as a liaison between requesting departments, University Purchasing, and vendors to ensure that information is shared appropriately, and orders are placed on time. If shipments do not arrive on time, are filled incorrectly, or become damaged during shipment the incumbent will research the problem and work with the vendor and the receiving dock to resolve any discrepancies.
Disclaimer
This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications
Three years experience in a procurement environment or related field or equivalency (one year of education can be substituted for two years of related work experience) required. Superior organizational and problem solving skills as well as a strong working knowledge of spreadsheets and word processing are required. Demonstrated human relation and effective communication skills also required.
This position is not responsible for providing patient care.
Preferences
Type Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.