Job Information
Salt Lake County Payroll Coordinator (District Attorney Office) in Salt Lake City, Utah
Job Description
JOB SUMMARY
Performs a variety of fiscal and administrative support functions that may include purchasing, accounts payable and receivable, payroll, budget management, and other fiscal areas.
MINIMUM QUALIFICATIONS
Three (3) years of related experience in purchasing, accounts payable and receivable, payroll, and other related fiscal duties; OR an equivalent combination of related education and experience.
Due to the nature of this position, the successful applicant must pass a required background check through fingerprinting and enrollment in the continuous RAP Back (Record of Arrest and Prosecution Back) program in accordance with current County Human Resources policy requirements.
ESSENTIAL FUNCTIONS
Coordinates payroll functions for the division. Provides quality customer service by answering any questions regarding timesheets and leave time.
Performs automated timecard payroll functions. Assures all time is approved for semi-monthly payroll processing and verifies all personnel actions have been completed prior to payroll processing.
May collaborate with Division HR Coordinator and Mayor’s Finance to resolve issues.
Performs timesheet auditing to ensure accuracy and successfully creates and uses Excel reports to track worked hours of temporary employees.
Performs separated employees' final payroll processes.
Provides data for internal and external audits.
Performs purchasing functions that involve processing purchase requests, verifying invoices, processing payments to vendors, maintaining documentation, and assisting other staff with purchasing activities.
Closes monthly expenditures, reviews petty cash accounts, and conducts annual controlled asset audits.
Coordinates purchasing details with vendors and monitors contracts and payments for compliance. Authorizes payments.
Assists with preparing and processing payroll; answers payroll questions and provides training, instruction, and assistance to staff in payroll procedures and check distribution. Assists with benefits enrollment. May act as hiring manager.
Assists the Fiscal Manager and administrative staff in preparing Division budgets and fiscal program development plans.
Maintains fiscal and payroll records and performs backup accounting functions.
Performs Division-wide purchase card reconciliations and postings. Completes necessary Journal Voucher adjustments. Reviews for compliance with established policies and procedures.
Reviews and submits paperwork for bid processes and tracks purchases until completed and paid.
Process all purchase requisitions, obtain small-cost purchase order numbers, process bid information, and forward invoices to the Auditor’s office for payment.
Maintains special accounts such as subscriptions and publications, merchandise receipts, pricing, travel, education, etc. ensuring proper documentation, authorization, and adherence to fee structure.
KNOWLEDGE, SKILLS AND ABILITIES (KSA)
Knowledge of:
County fiscal and purchasing and budget procedures
County payroll processes, policies, and procedures
General accounting principles and procedures
Business math
Research and data collection techniques
Contract administration
Budget preparation and administration
Computer spreadsheet and word processing software
Skills and Abilities to:
Perform mathematical and accounting computations
Communicate effectively both verbally and in writing
Interpret and follow complex written and oral procedures and instructions
Develop and present clear and precise reports
Use and manipulate spreadsheet and database programs
Develop and maintain detailed financial systems
Plan, organize, and prioritize work assignments to meet deadlines
WORKING CONDITIONS AND PHYSICAL REQUIREMENTS
Work duties are typically performed in a general office setting.
Job LocationsUS-UT-Salt Lake City
Requisition ID2025-38569
of Openings1
Requisition Post Information* : Posted Date2 days ago(3/31/2025 4:53 PM)
SLCO Department (Portal Searching)District Attorney
Location : LocationUS-UT-Salt Lake City
Location : Address35 East 500 South
Location : Postal Code84111
Position Type (Portal Searching)Regular Full-Time (Merit)
Requisition Post Information* : Post End Date4/12/2025
Grade013
Posted Min$43,956.00 (DOE)
Posted Max$65,932.00 (Depends on Experience)