Job Information
Salt Lake City Corporation Office Facilitator II - Redevelopment Agency in Salt Lake City, Utah
Position Title:
Office Facilitator II - Redevelopment Agency
Job Description:
The Redevelopment Agency is looking for an Office Facilitator II to provide administrative and secretarial support to division. This position will research complex topics, policies and practices as needed to facilitate operational goals. Advise team leaders and others on developments which are important to or may impact division. Prepare payroll, collect data, exchange information, answer phone, greet and screen visitors. Relieve management of administrative routine by handling such items as minor purchasing, inventory, petty cash, travel, and meeting arrangements and schedules.
Early application submittal is encouraged. This position will close on Tuesday, May 7 2024 at 11:59 p.m. (MST).
TYPICAL DUTIES:
Acts as liaison with other departments, divisions, outside agencies, committees or boards. Develops and maintains confidential and non-confidential files. As needed, performs duties of private secretary for department or division head.
Performs accounts payable duties and monitors budget budget expenditures, petty cash, supply inventories and other accounts. Orders and distributes equipment, supplies and furniture. Prepares requisitions, receives and checks purchase orders. May make bank deposits.
Performs secretarial and clerical functions for division or work unit. Writes reports, using own analysis of project data. Types memoranda, reports, forms and other materials from rough draft, final working draft, notes, dictation notes, tape recorder or Dictaphone. Assembles, takes and prepares minutes, agendas or other reports. Makes travel arrangements, sets meetings and schedules conference rooms.
Coordinates with Workers Compensation division to provide information on cases as requested.
Maintains database of departmental facts and information. Responds to various surveys from associations and other agencies. Assists in employee benefits administration. Answers employee’s routine questions, distributes and assures proper completion of enrollment, change and reimbursement forms.
Staffs various committees as needed, may supervise clerical staff, and performs other related duties as required
MINIMUM QUALIFICATIONS:
Graduation from high school or equivalent and six years’ experience related to project management, data management and office support, including two years experience in research or accounting/bookkeeping, data collection, analysis and presentation prepared on spreadsheet software. Successful completion of post-high school study in related subjects may be substituted for experience on a year-for-year basis. Related subjects may include but are not limited to: Office or business administration, public administration, finance, accounting, economics, business writing, computer science, and community or public relations.
Ability to plan and organize work, relate well with all internal and external customers, and function as an effective team member. Verbal and written communication skill.
Proficiency in use of computers to prepare letters and reports, and perform spreadsheet analysis. Ability to incorporate spreadsheet and word-processing tools in report presentation.
WORKING CONDITIONS:
Light physical effort. Handling of light weights and pleasant working conditions with little or no exposure to hazards. May be exposed to discomfort associated with constant monitoring of computer video display screens.
Intermittent exposure to stress as a result of human behavior.
The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified.
All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
Offers of employment are contingent on successful completion of a criminal background check in accordance with City policy and applicable law. Criminal offenses will be reviewed on a case-by-case basis and do not automatically disqualify a candidate from City employment.
POSITION TYPE
Full-Time
POSITION SALARY RANGE
$47,507.20/yr. - $64,792.00/yr.
DEPARTMENT
Redevelopment Agency
Full Time/Part Time:
Full time
Scheduled Hours:
40
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We are dedicated to promoting equity, inclusion and belonging for all members of our City family. As an Equal Opportunity Employer, the City is committed to building a qualified and competent workforce based on principles of diversity at each step of the recruitment and selection process.
We aspire to shape a better community and workplace, and as such, we are committed to pay equity. We are proud to have achieved gender pay equity as a leader in the Utah community by creating an inclusive workplace where there is equal opportunity for all.
Additionally, the City is committed to the full inclusion of all qualified individuals. As part of this commitment, Salt Lake City will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Human Resources at 801-535-7900.