Job Information
Rochester Institute of Technology Senior Staff Assistant in Rochester, New York
9266BR
Position Title:
Senior Staff Assistant
Organization:
COS School of Physics and Astronomy
Job Responsibilities:
Provides administrative support to the AST and Physics graduate programs
Maintain accurate and up-to-date AST student and program records, both electronic (and paper-based, as appropriate); track program graduates; check degree certifications
Assist graduate students with course registration, thesis/dissertation defenses and submission
Provide graduate admissions support to AST program director and admission committee, including distribution of applications via SLATE, compiling admission data into a spreadsheet; arranging accepted student visits. Admitting/deny/waitlist in SLATE program and move to Graduate enrollmentPrepare AST recruitment emails, posters, letters and mailings.
Compile data for AST program metrics, reports, and program assessment
Complete Graduate Teaching Assistant paperwork and process Research Assistant stipends via Oracle by coordinating with faculty and graduate students.
Work with Academic Affairs and students on the PhD Hooding ceremony and other commencement related efforts.
Coordinates events for the AST and Physics programs
Arrange travel for AST faculty, AST and Physics graduate students, and visiting speakers
Organize AST program events and meetings.Assist with preparation, refreshments, and staffing of special School events
Design and update electronic and paper-based advertising for weekly Physics & AST colloquia/seminars and School informational posters
Put advertising for School, Dean’s office and IE on electronic displays
Provide accounting and budget support for AST
Administer and reconcile AST procurement credit card Review the AST monthly budget reports for accuracy.
Process expense reimbursements, invoice payments and order requests for AST. Process for Physics program when senior staff specialist is unavailable.
Assist faculty and staff with submission of travel expense reports through the oracle travel reimbursement system.
Assist students with paper-based travel expense reports.
Maintain and update appearance and information for AST and School websites
Serve as liaison to COS marketing to ensure SoPA website is updated and accurate.
Work with AST faculty, staff and students to maintain AST webpages. Implements other updates as requested.
Other support to the Physics and AST programs
Work with senior staff specialist to make sure SoPA events are appropriately coordinatedAssembling requested sections for SoPA annual report
Coverage for SoPA office when senior staff specialist is unavailable
FLSA Category:
Non-exempt
Requisition Number:
9266BR
College/Division:
College of Science
Required Application Documents:
Cover Letter, Curriculum Vitae or Resume, List of References
Employment Category:
Fulltime
Additional Details:
In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to hr@rit.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
Required Minimum Education Level:
Associates or Equivalent Experience
How To Apply:
Apply to XXXXBR and upload your required application documents (cover letter, resume, and list of references).
Wage Band (https://www.rit.edu/fa/humanresources/content/staff-wage-grade-bands) :
114H
Required Qualifications:
2-3 years of experience required to perform the essential responsibilities of the job.
Preferred Qualifications:
Desire and ability to work as part of a flexible team
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
Ability and willingness to develop proficiency in use of RIT’s specialized administrative and accounting systems
Experience with accurate data entry
Willingness to perform routine tasks
Sensitivity to the concerns of students; willingness and ability to work with students in a positive way
Approachability
Flexibility in response to unforeseen events
Ability to handle conflicting demands; scheduling and planning tasks in order to meet priorities and deadlines
Reliability, honesty, and a commitment to maintaining confidentiality
Flexibility when it comes to accommodating to the RIT academic calendar
What do we believe at RIT?:
Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring.
As a member of the RIT community, you'll receive a comprehensive employee benefits package (https://www.rit.edu/humanresources/benefits) that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few).
Work Location:
Hybrid — Remote/On-campus
Job Summary:
This position provides administrative and event support for the Astrophysical Sciences & Technology and Physics graduate programs, as well as the Physics undergraduate program within the RIT School of Physics and Astronomy. Work closely with members of the School’s administrative team, as well as staff in other programs at RIT, in support of faculty and students.
Hourly/Salary Minimum:
16
Hourly/Salary Maximum:
25