Job Information
Xerox Corporate Governance Analyst/ Paralegal Analyst in Rochester, New York
Corporate Governance Analyst/ Paralegal Analyst
General Information
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City
Rochester
State/Province
New York
Country
United States
Department
Legal
Date
Monday, June 24, 2024
Working time
Full-time
Ref#
20033500
Job Level
Individual Contributor
Job Type
Experienced
Job Field
Legal
Seniority Level
Associate
Currency
USD - United States - US
Annual Base Salary Minimum
52,380
Annual Base Salary Maximum
104,760
The salary range above represents the low and high end in the local currency of Xerox’s salary range for this position and is reflected in an annualized amount. Actual salaries will vary based on factors including, but not limited to, geographic location, market competition, and/or the successful applicant’s education, experience, knowledge, skills, and abilities. The range listed is just one component of Xerox’s total compensation package for employees. Employees are also afforded a comprehensive suite of benefits, to view those details please visit Xerox Careers for your applicable country. If you are not reviewing this job posting on Xerox Careers (https://xerox.avature.net/en_US/careers) , we cannot guarantee the validity of this posting. For a list of our current internal postings, please visit Xerox Careers (https://xerox.avature.net/en_US/careers) .
Description & Requirements
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About Xerox Holdings Corporation
For more than 100 years, Xerox has continually redefined the workplace experience. Harnessing our leadership position in office and production print technology, we’ve expanded into software and services to sustainably power today’s workforce. From the office to industrial environments, our differentiated business solutions and financial services are designed to make every day work better for clients — no matter where that work is being done. Today, Xerox scientists and engineers are continuing our legacy of innovation with disruptive technologies in digital transformation, augmented reality, robotic process automation, additive manufacturing, Industrial Internet of Things and cleantech. Learn more at www.xerox.com and explore our commitment to diversity and inclusion. (https://www.xerox.com/en-us/jobs/diversity)
This role within the Xerox Office of General Counsel (OGC) is responsible for managing certain aspects of corporate governance compliance for the Company and its subsidiaries. The position involves the exercise of discretion and independent judgment to carry out a variety of corporate governance responsibilities, processes and projects. The position reports to the Associate General Counsel & Corporate Secretary.
Responsibilities
Board of Directors
Coordinate all Board and committee meeting logistics (includes working with CEO’s office and polling directors to establish annual Board meeting dates and any special Board or committee meetings, overseeing any travel/dining arrangements, supervising staff and logistics on meeting days, and coordinating with Accounting for quarterly Audit Committee pre-earnings meetings)
Prepare agendas for Board and Corporate Governance Committee meetings based on master agendas and input from management
Post Board and Committee meeting materials to Board portal
Track director meeting attendance for proxy
Maintain Director Information Book
Proxy statement and Annual Shareholders Meeting (ASM)
Supply director and officer equity information for proxy tables
Select proxy printer and coordinate mailing and distribution logistics
Coordinate portals for meeting materials and shareholder voting
Reserve ASM site and coordinate vendors, including Inspector of Elections, webcasting, catering, security; create signage, tickets, ballots; assist with scripts and Q&A
Prepare Annual Shareholder Meeting Booklet
Resolve any registered shareholder issues
Manage vendor contracts and track vendor invoicing
Manage share data, insider trading policy, director compensation and related matters
Manage Company’s account on Section 16 filing platform, including preparing draft forms for Corporate secretary’s review and approval
Prepare and distribute trading window communications for director and officer securities trading
Manage Director Compensation (includes calculating and tracking directors’ annual DSU awards and dividend equivalents, tracking and coordinating payout of retired directors’ DSUs, and coordinating with Accounts Payable to verify taxable income for Form 1099)
Prepare, verify, and distribute monthly share data report
Prepare quarterly dividend schedule
Oversee transfer agent relationship, including contractual matters and invoice tracking
Review escheatment reports from transfer agent and coordinate with Xerox Tax Department
Qualifications
Bachelor’s degree or equivalent education
Excellent organizational skills, attention to detail, strong work ethic, and sense of ownership of responsibilities
Excellent technology skills, including an eagerness to learn and manage new tools and platforms (fluency in Microsoft Word, Excel and PowerPoint are required; any experience with corporate governance platforms is a plus)
Demonstrated history of self-motivation, working independently on projects, and juggling multiple priorities
Ability to follow through, meet deadlines, maintain confidentiality, anticipate requirements and build relationships
Professionally appropriate interpersonal and communication skills (oral and written)
Excellent professional ethics, integrity and judgement
Experience with corporate governance matters, securities filings and/or corporate record keeping is preferred but not required#L-SS3
Xerox is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, creed, religion, ancestry, national origin, age, gender identity, sex, marital status, sexual orientation, physical or mental disability, use of a guide dog or service animal, military/veteran status, citizenship status, basis of genetic information, or any other group protected by law. Learn more at www.xerox.com and explore our commitment to diversity and inclusion: https://www.xerox.com/en-us/jobs/diversity People with disabilities who need a reasonable accommodation to apply or compete for employment with Xerox may request such accommodation(s) by sending an e-mail to XeroxStaffingAdminCenter@xerox.com. Be sure to include your name, the job you are interested in, and the accommodation you are seeking.