AMVETS Jobs

NY HELP Yes

Agency People With Developmental Disabilities, Office for

Title Contract Management Specialist 1/Trainee 1/2 (NY HELPS) FLDDSO

Occupational Category Financial, Accounting, Auditing

Salary Grade 18

Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF)

Salary Range From $65001 to $82656 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 40

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Monroe

Street Address 620 Westfall Road

City Rochester

State NY

Zip Code 14620

Minimum Qualifications COMPETITIVE MINIMUM QUALIFICATIONS: Must be in title or on the Civil Service eligible list for this location or be eligible for transfer under Section 70.1 or 52.6 in a designated title determined by the New York State Department of Civil Service. NON-COMPETITIVE MINIMUM QUALIFICATIONS (NY HELPS) Contract Management Specialist Trainee 1: A bachelor’s degree or higher. OR Contract Management Specialist Trainee 2: A bachelor's degree and one year of professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms. A Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience. OR Contract Management Specialist 1: A bachelor's degree and two years of professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms. A Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience. Additional: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. *Hiring agencies have discretion in determining whether a degree is related to the duties of the position *Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. This information can be found at http://www.cs.ny.gov/jobseeker/degrees.cfm. Candidates are responsible for the evaluation fee.

Duties Description The Contract Management Specialist position in the Business Office will be assigned to the Procurement Unit. The primary duties for this position include: Acts as liaison between the Contract Management Unit, District staff and vendors, completing Scope of Works, contract initiating forms and other contract documents. Monitor contractor performance, addressing unsatisfactory reports from district staff and following up on concerns expressed by vendors. Reporting any unresolved issues to the Contract Management Unit. Provide oversight and supervision to Purchasing Staff. The Procurement Unit has an Office Assistant 3 and two Office Assistant 1/2s. The Office Assistant 3 is responsible for direct supervision of the Office Assistant 1 and 2s in the unit as well as for processing Request for Quotes for environmental modifications at our homes and program sites. The Office Assistant 1 and 2 are responsible for processing the day-to-day Purchase Requisitions for supplies and materials for over 150 programs and homes within the Finger Lakes District. Provide documentation and feedback to Accounts Payable staff regarding the contractual requirements that must be met before payment can be made. Provide backup coverage for all Purchasing related duties, as needed. Prepare detailed specifications and bid proposals for materials and/or goods based on information gathered from program management. Ensure that all district procurements are made in accordance with established rules and guidelines. Assist in the preparation of procurement reports utilizing SFS, SharePoint and Microsoft Excel.LinkedIn: https://www.linkedin.com/company/nys-office-for-people-with-developmental-disabilities/posts/?feedView=all #LI-KB1 - Katie

Additional Comments Please Note:• For CSEA positions: Local Bidding Agreements will be honored.• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume. • All OPWDD employees must be eligible and maintain eligibility for full and unconditional participation in the Medicare and Medicaid programs. Continued employment will depend on maintaining eligibility. • OPWDD IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER. • Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee or job applicant believes that they need a reasonable accommodation, they should contact the Reasonable Accommodation Unit at (518) 486-7222 or email accommodationrequests@opwdd.ny.gov to obtain information and RA forms. • OPWDD is an Equal Opportunity/Affirmative Action employer dedicated to creating and sustaining a culture of inclusion. We believe that we are most effective in managing and improving our service system with a diverse team of employees. With such a large workforce, we rely on the collective individual differences, life experiences, knowledge, self-expression, ideas and talent that our employees bring to their work. This speaks to our culture and is a key part of our successes. As we continuously recruit people for our team, we welcome the unique contributions that applicants bring in terms of their education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation and beliefs.

Some positions may require additional credentials or a background check to verify your identity.

Name Katie Behan

Telephone 585-461-8818

Fax 585-461-8935

Email Address FL.Human.Resources@opwdd.ny.gov

Address

Street 620 Westfall Road

City Rochester

State NY

Zip Code 14620

Notes on Applying Please submit a cover letter and resume as an attached PDF or Word document by 5:00pm on 11/20/2024. Please reference the EOA #24-233 in all correspondence.