Job Information
University of Rochester Administrative Coordinator III in Rochester, New York
Responsibilities
General Purpose
Under the direction and guidance from department administration, perform secretarial and administrative support to multiple divisions in a fast paced environment with minimal supervision in support of the clinical, educational, and academic programs. Responsibilities include typing correspondence, reports, and other materials. Conduct information retrieval and data entry. Compile, organize, and maintain records of business transactions. Maintain moderately complex indexes and files. Open, sort and route incoming mail, answer correspondence and prepare outgoing mail. Maintain and update filing, inventory, mailing and database systems. Operate office machines such as photocopiers and scanners, voice mail systems and personal computers. Complete and mail bills, contracts, policies, invoices and checks. Compile, copy, sort, and file records of office activities. Assist with the planning and tasks for division events and fund raisers.
Responsibilities:
Provide Administrative Support (Multiple Divisions):
Type and distribute meeting minutes
Order supplies via Workday
Create divisional newsletters and calendars
Manage birthday list and prepare cards for signing
Assist with gathering and entering data
Create appropriate spreadsheets, databases, and templates to track and display data
Assist with booking travel and conference
Process employee expenses via Workday
Meeting and Event Coordination (Multiple Divisions):
Schedule in person and Zoom meetings. Scheduling may be complex and include multiple attendees and time zones.
Book conference rooms for in person meetings
Coordinate several events within the department. Events include employee appreciation, celebrations, patient and family support, remembrance ceremonies, fellow graduations, fundraiser, etc.
Order all food and supplies for the meetings and events.
Be available to set up/tear down
General Office Duties:
Process incoming and outgoing mail
Copying, scanning
Fill out misc. paperwork
Inventory of office supplies, coffee, water, etc.
Welcome and assit visitors
Back up support to other administrative members in the office
Other duties as assigned
Qualifications:
Required:
High School and 2 years of relevant experience required
Or equivalent combination of education and experience
Preferred:
Demonstrated ability to work independently
Strong customer relations and interpersonal skills.
Strong attention to detail and organizational skills.
Strong interpersonal and communication skills, including written communication.
Technical proficiency in Microsoft Office programs, eRecord, etc.
The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.
How To Apply
All applicants must apply online.
EOE Minorities/Females/Protected Veterans/Disabled
Pay Range
Pay Range: $18.65 - $26.11 Hourly
The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
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Location: School of Medicine & Dentistry
Full/Part Time: TAR
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