Job Information
Wind River Family & Community Health Care Therapy Administrative Assistant in Riverton, Wyoming
Receives the referral to therapy for the patient. If the patient has 3^rd^ Party insurance, gets prior authorization for their treatment plan. If they have Medicaid or Medicare ensures that the number of visits for their treatment plans is authorized.
Schedules the patients for their Therapy visits.
Greet patients, checks them in and lets the Therapist know that they have arrived.
Schedules the next appointment with the patient when they complete their therapy session or if next session is already scheduled, reminds the patient of the future appointment.
Utilizing an electronic system sends appointment reminders to patients.
Organizes and maintains files and databases in a confidential manner.
Manages communication including emails and phone calls.
Screens phone calls, redirect calls, and take messages.
Schedules appointments, meetings, and reservations as needed.
Receives deliveries; sort and distribute incoming mail.
Maintains and orders office supplies.
Maintains and orders supplies, and equipment requested by the Therapists.
Maintains departmental schedules and thoroughly documents all appropriate meeting details.
Will be responsible for inputting and managing timesheets into the Microix Workflow.
Manages and maintains all paperwork that corresponds to checked-out equipment.
Inputs invoices for payment into Microix workflow as needed.
Until we have a computer system that will do it automatically, creates a spreadsheet in coordination with Medical Coding and Billing that tracks the patients who are seen for
therapy through EHR, Medical Coding and Billing Department to ensure we are receiving appropriate reimbursement.
Is the liaison between the Therapy Clinic and Medical Coding and Billing Departments and ensures that any queries or questions from Medical Coding and Billing are rapidly handled.
Other duties as assigned to maintain and enhance the operation of the
department.