Job Information
J&J Family of Companies Facilities Planner in Ringaskiddy, Ireland
At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com
Job Function:
Environmental Health, Safety (EH&S) and Facilities Services (FS)
Job Sub Function:
Facilities Management & Planning
Job Category:
People Leader
All Job Posting Locations:
Ringaskiddy, Cork, Ireland
Job Description:
Position Title : Facilities Planner
Department : Facilities
Location : Ringaskiddy, Co Cork
Reports To : Facilities Manager
Job Summary
We are seeking a detail-oriented and proactive Facilities Planner to join our dynamic Facilities Management team. The ideal candidate will play a key role in strategizing and planning facility operations, contributing to the effective utilization of space and resources. You will collaborate with various departments to ensure that our facilities support the organization’s goals and enhance operational efficiency.
Key Responsibilities
Job Planning : Develop comprehensive job plans for scheduled maintenance, including detailed task lists, spare parts requirements, special tools needed, work prioritization, and resource allocation.
Liaison and Coordination : Collaborate with facilities teams and operations to ensure necessary equipment and resources are available for routine maintenance, ensuring compliance with regulatory and statutory requirements.
Work Order Management : Receive all written and electronic customer work requests. Verify completeness, enter details into the Computerised Maintenance Management System (CMMS), issue work orders, and close them upon completion.
Communication : Engage with requesters to outline the scope and priority of work, keeping them informed on the status of work orders until completion.
Preventative Maintenance Administration : Manage the CMMS for preventative maintenance, assigning tasks according to skill requirements and reviewing and adjusting the frequency and scope as needed.
Resource Identification : Identify and verify the availability of resources and materials required for executing requested work. Arrange alternatives when necessary.
Planning and Scheduling : Act as the primary contact between the Facilities team and requesting departments for effective planning and scheduling of maintenance activities.
Reporting and Analysis : Generate management reports covering metrics such as overtime, work backlog, equipment repair history, cost analysis, trouble calls, work orders, and customer satisfaction.
Job Estimation : Estimate requirements for preventative maintenance activities, including staffing needs and man-hours per task.
Meeting Participation : Attend daily/weekly meetings with facility management to develop schedules for upcoming work, review statuses of scheduled work orders, and discuss new requests.
Shutdown Coordination : Provide written notifications to departments to facilitate the coordination of upcoming shutdowns.
CMMS Utilisation : Utilize the CMMS to manage work order history and track job statuses and repair costs effectively.
Vendor Coordination : Assist in coordinating and recommending the use of external services when additional labor is necessary for job completion.
Process Improvement : Identify opportunities to enhance processes, planning, or performance through analysis of work order flows and project demands.
Cost Management : Review utilization and cost data to recommend corrective actions aimed at reducing operational costs.
Communication of Issues : Communicate relevant business issues or opportunities to management.
Health, Safety, and Environmental Compliance : Ensure adherence to all company guidelines related to health, safety, and environmental practices.
Team Leadership : For those in supervisory roles, ensure that team members comply with health, safety, and environmental guidelines, providing the resources needed for compliance.
Regulatory Compliance : Uphold compliance with all local, company regulations, policies, and procedures.
Other Duties :
Perform additional duties as assigned by management.
Qualifications
2-3 years of planning or administrative experience, preferably within a facilities or maintenance environment.
Knowledge of Good Manufacturing Practices (GMP) requirements.
Experience with Computerised Maintenance Management Systems (CMMS), specifically IBM Maximo, is highly desirable.
Ability to learn new systems quickly and effectively.
Strong communication and interpersonal skills.
Ability to prioritize tasks and manage time effectively.
Attention to detail and strong organizational skills.
Ability to work independently and as part of a team.