Job Information
J&J Family of Companies Senior Administrative Assistant (Hybrid - Raritan, NJ) in Raritan, New Jersey
At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com
Job Function:
Business Support
Job Sub Function:
Administration & Secretarial
Job Category:
Business Enablement/Support
All Job Posting Locations:
Raritan, New Jersey, United States of America
Job Description:
Johnson & Johnson is recruiting for a Senior Administrative Assistant (Global Digital Health, Global Real-World Evidence) based in Raritan, NJ.
Per our J&J Flex Policy, the expectation for this position is to work in the Raritan, NJ office 3-4 days per week and work from home 1-2 days per week.
At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for humanity. Learn more at https://www.jnj.com/.
The Johnson & Johnson Global Commercial Strategy Organization (GCSO) currently has an exciting opportunity for a Senior Administrative Assistant supporting the Global Digital Health & Real-World Evidence team members of the Global Commercial Data Science team located in Raritan, NJ. In this critical role, you will demonstrate a keen ability to think critically in a fast-paced environment and will work within a team environment.
Key Responsibilities
Sophisticated and highly fluid calendar coordination, including scheduling and arranging meetings with internal and external partners.
Prepare documents of a highly confidential and sensitive nature such as presentations, memos and correspondence, expense reports.
Update files, documents and navigation maps in our TEAMs groups.
Closely partner with internal teams to build and distribute pre-reads and training materials
Domestic and international travel arrangements.
Track communications and capture analytics.
Proficiency in utilizing and innovating current technology platforms, including Excel, Outlook, PowerPoint, Word, web page navigation, Concur, SharePoint, Teams, Global Connect, Workday, Our Source, e-Marketplace.
Coordinate and administer Global Services Service Excellence & Experience engagements by managing statements of work and purchase orders; tracking expenditures and follow-up on actual expenses in variance reports; processing invoices and tracking against monthly reports; developing periodic reporting and communicating purchase order status reports.
Achieve results in the absence of day-to-day mentorship
Maintain office environment and serve as single point of contact for the Global Commercial Digital Health, & Real-World Evidence teams.
Maintain strict confidentiality and exercising independent discretion and judgment to seek resolution of complex problems.
Provide support for large departmental and group meetings (i.e. Town Hall meetings) including logistical support; obtaining meeting room space, catering requirements, AV support, agenda support.
The Senior Assistant may scan e-mail for executives and highlight items for review or action.
The Senior Assistant may provide back up support to the Executive Administrative Assistant to the Chief Commercial Data Science Officer.
Handle external partner relationships and facilitate contracting efforts as needed.
The position is eligible to participate in J&J Flex, working 3 days in the office and 2 remote each week.
Qualifications
A minimum of 6 years of experience in an administrative capacity supporting senior management and high school diploma is required.
A college degree is preferred.
Strong organizational skills and attention to detail are required.
The ability to prioritize, maintain confidentiality, and operate with patience and integrity in a complex, high-profile, and rapidly changing environment is required.
Excellent communication skills are required.
Strong leadership, interpersonal, teamwork, analytical and problem-solving skills are required.
Sound judgment and discretion with ability independently to assess and resolve complex situations and shift priorities as the need arises.
Ability to anticipate executive needs and collect or prepare information for executive review and action is required
Strong organizational skills and attention to detail is required.
Experience with Ariba, eMarketplace, Aravo, Concur, Totality, and/ or running budgets is highly preferred.
Experience supporting a large organization is highly desired.
This job posting is anticipated to close on 3/25/2025 .
Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.
Johnson and Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please email the Employee Health Support Center (ra-employeehealthsup@its.jnj.com) or contact AskGS to be directed to your accommodation resource.
The anticipated base pay range for this position is :
$51,240 - $82,110
Additional Description for Pay Transparency:
The Company maintains highly competitive, performance-based compensation programs. Under current guidelines, this position is eligible for an annual performance bonus in accordance with the terms of the applicable plan. The annual performance bonus is a cash bonus intended to provide an incentive to achieve annual targeted results by rewarding for individual and the corporation’s performance over a calendar/performance year. Bonuses are awarded at the Company’s discretion on an individual basis. Employees and/or eligible dependents may be eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance. Employees may be eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)). Employees are eligible for the following time off benefits: Vacation – up to 120 hours per calendar year Sick time - up to 40 hours per calendar year; for employees who reside in the State of Washington – up to 56 hours per calendar year Holiday pay, including Floating Holidays – up to 13 days per calendar year of Work, Personal and Family Time - up to 40 hours per calendar year Additional information can be found through the link below. http://www.careers.jnj.com/employee-benefits The compensation and benefits information set forth in this posting applies to candidates hired in the United States. Candidates hired outside the United States will be eligible for compensation and benefits in accordance with their local market.