Job Information
City of Portland Contracts & Compliance Supervisor (Supervisor II) in Portland, Oregon
Contracts & Compliance Supervisor (Supervisor II)
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Contracts & Compliance Supervisor (Supervisor II)
Salary
$107,265.60 - $151,881.60 Annually
Location
1120 SW 5th Ave, OR
Job Type
Regular
Job Number
2025-00398
Bureau
Bureau of Fleet and Facilities
Opening Date
03/31/2025
Closing Date
4/14/2025 11:59 PM Pacific
Description
Benefits
Questions
The Position
Job Appointment: Full time, Regular
Work Schedule: Monday – Friday, 8am – 5pm. Occasional after-hours work will be required to support emergency operations, as needed.
Work Location: In-person at 1120 SW 5th Avenue, Portland, OR. Occasional visits to various worksites within City limits will also be required. Remote workdays remain an option, to accommodate travel, or occasionally focus on major work projects. Remote work must be performed within Oregon or Washington. For more information, click here .
Benefits: Please check our benefit tab for an overview of benefit for this position
Language Pay Premium Eligible: This position is or may be eligible for Language Pay Differential (https://www.portland.gov/bhr/class-comp/language-pay-differential-overview) for qualifying employees.
Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to attach a cover letter and resume.
Position Summary:
The Bureau of Fleet & Facilities (BFF) – Facilities Services Division -- manages over 1.5 million square feet of City-owned real property across 18 of the City’s highest-profile civic buildings and public safety facility assets, valued at over $1 billion. Facilities provides comprehensive property management services for these facilities, including building operations management, facility maintenance and repair, space planning and moves management, and capital project development and management. The organization is also responsible for ad hoc real estate services for all City bureaus (acquisitions, dispositions, leasing), and leads citywide long-range real property planning studies as requested by City leadership.
The Contracts & Compliance Supervisor is responsible for supervision of staff and processes associated with Facilities financial and safety compliance controls. This position will oversee a represented and non-represented team of 2 Contract Administrators, 1 Safety Specialist, 1 Vendor Coordinator, and 1 Acquisitions Specialist. This position will provide expertise in decentralized contract and procurement support, overseeing the work of external resources such as contractors and vendors, ensuring BFF Facilities has programs in place and is fully compliant with all OSHA rules and regulations. This position will rotate through after-hours on-call duty responsibilities as needed and provide support services to all BFF Facilities teams.
This position is essential and will provide logistical supervision and support during emergency operations.
Responsibilities Include:
Recruit, hire, schedule, assign work to, and supervise staff, including technical employees and volunteers.
Develop job tasks and responsibilities, performance requirements, and personal development targets for staff; provide instruction for performance improvement and development; assign and monitor staff work plans; organize and lead staff meetings; evaluate performance and complete annual performance reviews; recommend discipline as necessary.
Lead, supervise, and assist the organizational unit; create a positive and supportive work environment; enforce workplace safety; promote an equitable workplace that demonstrates an environment respectful of living and working in a multicultural society.
Create standard practices, policies, and procedures for day-to-day operations of the diverse and/or technical unit, programs, projects, or tasks; establish goals and direction and communicate expectations to staff.
Plan, develop, implement, and administer unit and Bureau/Office programs and projects.
Develop and monitor unit performance and identify opportunities for improvement; oversee development of new tasks and responsibilities for programs and projects.
Ensure that critical unit functions are completed, and tasks and duties assigned to staff are achieved within schedule and budget, or progressing as scheduled.
Communicate the status of programs, projects, and tasks with management and other related units and make recommendations and adjustments as necessary.
Participate in the development and administration of the BFF budget, including cost analysis of programs, projects, and staff; may assist in the development and administration of other Bureau/Office budgets.
Prepare, review, and oversee BFF contracts with contractors and consultants; approve invoices; monitor compliance.
Questions?
Jaclyn Snyder, Senior Recruiter
Bureau of Human Resources
Jaclyn.Snyder@portlandoregon.gov
To Qualify
Applicants must specifically address and demonstrate in their cover letter and resume how their education, training and/or experience, meets each of the following required minimum qualifications:
Experience overseeing contract development, procurement processes, and vendor management, including ensuring compliance with local, state, and federal regulations, preferably within a public agency or customer service-related field.
Experience developing, implementing and evaluating workplace safety programs and initiatives to ensure compliance with OSHA standards.
Experience recruiting, hiring, training, and supervising a multidisciplinary team, including both represented and non-represented employees, while fostering a positive and equitable work environment.
Experience in developing, monitoring, and administering budgets, as well as performing cost analysis for programs, projects, and staff resources.
Applicants must also:
Be able to provide logistical supervision and support during emergency operations, including participating in after-hours on-call responsibilities.
Be able to work from various worksites within City limits, as needed.
The Recruitment Process
STEP 1: Apply online between Monday, March 31, 2025– Monday, April 14, 2025
Required Application Materials:
Resume
Cover Letter
Answer to three (3) Supplemental Questions (click on the Questions tab to preview the questions)
Optional Application Materials:
Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.)
Application Tips:
Your cover letter should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
Your resume should support the details described in your cover letter.
How We Determine Pay: The City of Portland is covered by the Oregon Equal Pay Act (https://www.oregon.gov/boli/workers/pages/equal-pay.aspx) . Your salary is determined based on the experience listed in your resume that is directly related and equivalent to the position for which you are applying. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all your relevant experience.
Do not attach materials not requested.
All completed applications for this position must be submitted no later than on the closing date and time of this recruitment.
All applications must be submitted via the City's online application process. E-mailed and/or faxed applications will not be accepted.
You can use AI tools to assist with your job application, but please make sure to personalize your responses to supplemental questions. Avoid copying and pasting; instead, use AI to generate ideas and then tailor them to reflect your own experiences and skills.
Step 2: Minimum Qualification Evaluation: Week of April 14, 2025
An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and cover letter, weighted 100%.
Your resume and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 (https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-301-recruitment-processes) for complete information.
Additional evaluation may be required prior to establishment of the eligible list and/or final selection.
Step 3: Establishment of Eligible List: Week of April 21, 2025
Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.
Step 4: Selection (Interview): May
Hiring bureau will review and select candidates to interview.
Step 5: Offer of Employment: June
Step 6: Start Date: July
A start date will be determined after all conditions of employment have been met.
Timeline is approximate and subject to change
Additional Information
Click here (https://www.portland.gov/bhr/career-center/recruitment-policy) for additional information regarding the following:
Veteran Preference
ADA, Pregnancy, and Religious Accommodations
Work Status
Equal Employment Opportunity
A Career with the City of Portland offers many Employee Benefits
We offer a comprehensive benefits package, including but not limited to
Health Care (Medical, Vision and Dental)
Carrot Fertility
Wellness Benefits
Life Insurance
Long-term disability coverage to eligible employees and their families.
Employee Assistance Plan
Flexible Spending Accounts
Retirement
Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer
Family Medical Leave
City Paid Parental Leave
AND SO MANY MORE!
Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers (https://www.portland.gov/bhr/benefit-offerings/benefits-quickstart-guide/benefit-plan-summaries-highlight-guides) .
01
Thank you for your interest in the City of Portland. We value your time and hope to make your application experience as positive as possible.
Your Cover Letter and Resume are an important step to assist us in the review for minimum qualifications for the posted vacancy.
In your Cover Letter, write specific and unique responses to address each of the minimum qualification listed in the "To Qualify" section. The information you provide must correctly reflect your work history/resume. A lack of information in your application materials to each of the minimum qualifications may result in elimination from the recruitment.
Note: Request for veterans' preference, please add a copy of your DD214 and/or Veteran's Benefit letter. All documents must be uploaded by the closing date and time of this announcement.
Have you read and understood all the information listed above?
No - If you have a questions, please contact the recruiter on the announcement.
Yes
02
Where did you first learn about this job opportunity? (If on a website or job board, please specify which one)
03
The City of Portland receives public records requests at times. Please indicate which response you find appropriate: (Answer will not disqualify you from the process)
My application was submitted with the understanding that the City of Portland would keep the information confidential and would only disclose the information if ordered to do so. I would not have submitted this application without the promise of confidentiality.
You may release my application; I am waiving confidentiality.
Required Question
Employer
City of Portland
Address
1120 SW 5th Ave, Room 987 Portland, Oregon, 97204
Website
http://www.portlandoregon.gov/jobs
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