Job Information
University of Southern Maine Administrative Specialist CL3: Osher Lifelong Learning Institute (OLLI) in Portland, Maine
Position Title:
Administrative Specialist CL3: Osher Lifelong Learning Institute (OLLI)
Campus:
Portland
City, State:
Portland ME
Department:
OLLI at USM - POLLI
Bargaining Unit:
COLT
Salary Band/Wage Band:
B23, $19.59/hr
Work Schedule:
Monday-Friday 8:00 a.m.- 4:30 p.m., evenings & weekends as necessary
Statement of Job:
Are you highly organized and thrive on project work? Do people call you “The Planner” in the office? Then this opportunity in the Osher Lifelong Learning Institute (OLLI) (https://usm.maine.edu/osher-lifelong-learning-institute/) at USM may interest you.
We are looking for a dynamic and detail-oriented administrative professional to join our team as an Administrative Assistant (CL3). This full-time, year-round position is Monday through Friday 8:00 AM to 4:30 PM, primarily in-person in OLLI’s Portland office that pays $19.59/hour (non-negotiable) for a new hire or the appropriate transfer rate for a current employee with the University of Maine System.
The Administrative Assistant works collaboratively with the Director, Program Coordinator, and other staff on OLLI’s marketing and web presence to advertise robust course offerings that serve our adult, 50 and over population of nearly 1,600. In addition to office support duties, the CL3 provides publication editing and proofreading, customer service, purchasing, and program support involving multi-tasking and an eye for detail. We are looking for a team member who understands and supports our values of respect and care, integrity, equity, responsiveness, and a passion for knowledge and sharing perspectives.
The University of Southern Maine (https://usm.maine.edu/) is a deeply personal, welcoming campus community. With a highly engaged student-centered learning environment, USM is a steward of higher education, helping drive the economic, cultural, and civic life in the communities where our campuses are located. We are committed to providing expanded access to high-quality education that elevates economic opportunity and contributes significantly to the vitality of a diverse society.
The University of Southern Maine is committed to developing a diverse faculty, staff, and student body. It embraces an inclusive campus community that values the expression of differences in ways that promote excellence in teaching, learning, personal development, and institutional success. Our Office of Equity, Inclusion and Community Impact supports the University of Southern Maine’s DEIA and Community Impact focused departments, committees, groups, projects, training, and events. USM encourages women, veterans, individuals with disabilities, and people from diverse racial, ethnic, and cultural backgrounds to apply.
We live our USM Service Promise: Student Focused Every Day. We are looking for a team member who understands that promise and supports our values: Respect & Care, Integrity, Equity and Responsiveness.
The University of Southern Maine provides a highly competitive benefits package (https://usm.hiretouch.com/uploads/457/file/UMPSA_ACSUM_Police_UMS_Benefit_One-Pagers_2022-03-29_Part3.pdf) that includes: holidays, vacation and sick time; health, dental and vision insurance; life insurance; short and long term disability insurance; a tuition waiver program for employee and eligible dependents; a 403(b) retirement plan with a 10% of base compensation employer contribution; and more.
Qualifications:
60 credits or more of higher education or equivalent work experience and training.
Three years administrative experience.
Other Information:
To apply materials must be submitted via "APPLY FOR POSITION" at the bottom of the job posting or at USM Jobs (https://usm.maine.edu/jobs) .
You will create an applicant profile and complete an application and upload a cover letter and resume/curriculum vitae. Finalist candidates will be asked to provide a list of the names and contact information for references.
We will examine candidate packages on an ongoing basis as they are submitted.
All required materials must be submitted by May 9, 2024.
We are not able to consider applicants who require Visa sponsorship support.
Appropriate background screening will be conducted for the successful candidate.
In complying with the letter and spirit of applicable laws and pursuing its own goals of diversity, the University of Maine System does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability physical or mental, genetic information, or veterans or military status in employment, education, and all other programs and activities. The University provides reasonable accommodations to qualified individuals with disabilities upon request.
The following person has been designated to handle inquiries regarding nondiscrimination policies: Director of Equal Opportunity, 5748 Boudreau Hall, Room 101, Orono, ME 04469-5754, 207-581-1226, TTY 711 (Maine Relay System).
Work Year Calendar:
Fiscal Year (12 Months)
Required Documents:
Cover Letter, CV/Resume