Job Information
Aston Carter Accounts Payable Specialist in Pittsfield, Massachusetts
Job Title: Accounts Payable SpecialistJob Description
We are seeking an experienced Accounts Payable Specialist to manage all aspects of accounts payable. The ideal candidate will evaluate costs from various vendors to find the best value, place orders, maintain office supplies, and provide back-up for representative payee functions. You will also handle building and copier issues and maintain postage machines.
Responsibilities
Code and key Accounts Payable invoices into the Intacct accounting system
Scan vendor information and invoices into Intacct
Run an Aged AP report each week and cut checks as needed
Coordinate coverage for office reception function
Prepare and enter journal entries and reconcile account activity to the General Ledger
Provide AP information to the agency’s auditor and regulatory agencies as needed
Respond to vendor inquiries
Manage distribution, tracking, and reconciliation of gift cards distributed by programs
Back up support to representative payee
Negotiate contracts with selected vendors
Maintain a list of approved vendors
Perform cost analysis and benchmark costs
Inventory and order personal protective supplies and materials
Approve WB Mason program office supply orders, addressing issues with the VP
Order supplies and postage for office and sites as needed
Reconcile monthly Aged AP to Balance Sheet
Prepare and submit 1099 filings
Perform analysis of vendor activity as needed
Provide timely feedback to the VP and Director of Finance regarding AP issues
Provide Intacct AP reports to users as needed
Assure all purchases are of the highest quality
Suggest vendors to agency staff needing goods or services
Attend events to stay abreast of market trends
Distribute Inter-Office and US mail
Apply postage to all agency outgoing US mail
Essential Skills
Two years of accounts payable experience
Associates degree in business administration, accounting, finance, or a related field, Bachelor's preferred
General knowledge of accounting
Intermediate to advanced computer skills
Ability to maintain and create Excel spreadsheets of Accounts Payable activity
Good communication skills with agency personnel, vendors, and other stakeholders
Additional Skills & Qualifications
Experience with Intacct accounting system
Negotiation skills
Ability to perform reconciliations of account activity
Strong data entry and invoicing skills
Work Environment
This is a 37.5-hour work week position with no weekends. You will be working in an office environment, maintaining and ordering supplies, handling postage, and occasionally attending events to stay current with market trends. This role offers a great opportunity for growth and advancement within a large non-profit organization.
Pay and Benefits
The pay range for this position is $51519.00 - $51519.00/yr.
Large non-profit in Berkshire county.
Workplace Type
This is a fully onsite position in Pittsfield,MA.
Application Deadline
This position is anticipated to close on Apr 30, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.