Job Information
UPMC Laboratory Admin Assistant Senior in Pittsburgh, Pennsylvania
Purpose:
Under general direction, provides varied administrative support of a complex and technical nature to single or multiple department(s) or a division.
Responsibilities:
Under general direction, provides varied administrative support to a department or group of professionals. Plans conferences for department and department head. Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events).
Develops reports for executive or department. Analyzes complex information requests and determines complex trends. Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas). Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.
May also perform all responsibilities of an Administrative Assistant - Intermediate: - Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly). Maintains various accounting and budgetary records (i.e., completes expense reports). May make travel arrangements.
May assist with processing of specimens and/or packaging specimens according to testing specifications. May assist in the collection of specimens according to established procedures.
Receive, triage, and accession patient materials (specimens, slides, paraffin blocks) into laboratory information system (LIS), adhering to turn around-time deadlines to ensure timely patient results.
Checks patient records for accuracy and completeness, taking corrective steps as necessary.
Review patient records to determine appropriate consultative pathologist and/or laboratory.
Determine patient insurance status and source of consultation to ensure appropriate billing.
Transcribe diagnosis and other clinical information into LIS. Make corrections and edits to reports as per pathologist instruction.
Participate in training of new staff members.
Responsible for administrative support of laboratory resident training program.
High school diploma or equivalent. 4 years' experience in an increasingly responsible administrative role. Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software. Ability to use applicable MS Suite products. Advanced knowledge of business processes and procedures. Working knowledge of accounting and financial principles and functions. Ability to analyze data. Ability to use discretion and independent judgment.
Licensure, Certifications, and Clearances:
UPMC is an Equal Opportunity Employer/Disability/Veteran