Job Information
Penn Medicine Administrative Assistant in Philadelphia, Pennsylvania
Description
Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.
Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?
Job Title: Administrative Assistant
Entity: Hospital of the University of Pennsylvania
Department: Radiology Secretaries HUP
Location: Hospital of the University of Pennsylvania- 3400 Spruce St
Hours: Days
**Competitive Benefits, Career Growth Opportunities and Tuition Assistance at University of Pennsylvania! **
Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical, and business professionals across all disciplines.
Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?
JOB SUMMARY
Manage and organize the schedules of various IR doctors Scheduling New Patient Consults for the Drs via requests from referring providers & requests from brand new patients to Penn Medicine Scheduling Procedures for the above Drs (when necessary, coordinating with CT and GA teams to get required treatment for patients) Completing and sending out patient Pre Procedure letters via Epic message, mail, or email Send patients their orders for Lab work and radiology testing via mail or email Documenting each patient telephone encounter in Epic Registering new patients into Epic (inserting their demographic information/ Insurance) Reviewing different Insurances making sure they are acceptable @ Penn Medicine Answering patient calls throughout the day to personal office line as well as our department line Check voicemails left for personal line as well as department line Scanning patient documents into Epic via OnBase Retrieving patient images from outside facilities via calling facility and requesting images be sent to Penn electronically, as well as receiving and uploading disks of images Retrieving and sorting Drs mail and various packages Review and send out above Drs progress notes from clinic visits and procedures to patient’s appropriate care team Complete Port Site Checks when needed. Process reimbursements Scan documents/images into onbase Assisting w/ onboarding training/new employees Other duties as assigned.
Manage and organize the schedules of various IR doctors
Scheduling New Patient Consults for the Drs via requests from referring providers & requests from brand new patients to Penn Medicine
Scheduling Procedures for the above Drs (when necessary, coordinating with CT and GA teams to get required treatment for patients)
Completing and sending out patient Pre Procedure letters via Epic message, mail, or email
Send patients their orders for Lab work and radiology testing via mail or email
Documenting each patient telephone encounter in Epic
Registering new patients into Epic (inserting their demographic information/ Insurance)
Reviewing different Insurances making sure they are acceptable @ Penn Medicine
Answering patient calls throughout the day to personal office line as well as our department line
Check voicemails left for personal line as well as department line
Scanning patient documents into Epic via OnBase
Retrieving patient images from outside facilities via calling facility and requesting images be sent to Penn electronically, as well as receiving and uploading disks of images
Retrieving and sorting Drs mail and various packages
Review and send out above Drs progress notes from clinic visits and procedures to patient’s appropriate care team
Complete Port Site Checks when needed.
Process reimbursements
Scan documents/images into onbase
Assisting w/ onboarding training/new employees
Other duties as assigned.
Minimum Requirements:
H.S. Diploma/GED
3+ years A combination of education and experience will be considered.
Skills and Abilities
X COMMUNICATION: Ability to communicate with internal and external constituents
X OTHER: Ability to follow oral and written instructions
X TECHNOLOGY: Ability to use Microsoft Word
X TECHNOLOGY: Ability to use Microsoft Outlook
X TECHNOLOGY: Ability to use Microsoft Excel
X TECHNOLOGY: Ability to use Microsoft Power Point
We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.
Live Your Life's Work
We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.
REQNUMBER: 262755