Job Information
Precise Systems, Inc. Executive Support, Sr. in Patuxent River, Maryland
As a solutions-based company, Precise Systems is focused on innovation in support of the warfighters and aligning our expertise to deliver the highest quality of service. Powered by our highly skilled workforces, we provide expert consultation on network and weapons systems acquisition programs, maintenance/modernization programs, and sustainment programs with solutions in Digital Transformation, Advanced Engineering, Physical Sciences Research, Platform Lifecycle Support, and Technical Services. Since our establishment, we have demonstrated and perfected our ability to manage the customer's needs, no matter how complex – offering exceptional service and the Precise solution.
Job Description: We are currently seeking an Executive Assistant to support PEO(U&W) at the Patuxent River, MD Program Office.
Functional Description: The Executive Assistant will primarily support the Front Office (Program Executive Officer and the Deputy Principal Executive Officer) with meetings, administrative duties, briefings, and open projects. The Executive Assistant will regularly interact with senior leadership within the PEO, external stakeholders, and various OEM’s. The Executive Assistant is a high visibility position within the program office that is fast-paced and demands a high degree of professionalism, polish, and the ability to be the face of the organization. The Executive Assistant will be a member of the Operations Team and will support the daily activities of the Program Office.
Duties and Responsibilities: Duties may include, but are not limited to:
Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications
Maintain and coordinate calendars and meetings on behalf of the PEO/DPEO
Coordinate/schedule/facilitate/attend Level 0 meetings as required.
High level of experience with scheduling and coordinating meetings
Ability to adapt and prioritize in a dynamic environment.
Coordinate and Distribute briefs and files for various meetings as required by the PEO/DPEO
Coordinating travel (DTS experience required)
Program Office Documentation
Expertise with Navy correspondence and Document support (routing, distribution, retrieval, research
Research instructions, directives, lessons learned, etc.
Experience handling sensitive information Strategic Planning
Meeting Minutes/Action Items
Whiteboard sessions (strategies, plans)
Verify clearances and access within JPAS and BASICS (Backup responsibility)
Coordinate visit certifications requests, with various agencies.
High level of proficiency in Microsoft Programs to include Teams, Outlook, and Word, and familiarity with Excel and PowerPoint.
Excellent written and verbal communications skills.
Strong organizational skills and ability to multitask.
Strong interpersonal skills
Typical hours are 0800-1600, Monday – Friday (minor flexibility around those hours)
Required Education: Bachelor's Degree with allowable substitutions. 6 years’ additional work experience may be substituted for a Bachelor’s Degree. OR Associate’s Degree plus 4 years’ additional work experience may be substituted for a Bachelor’s Degree.
Required Experience: Three to ten years of combined experience performing duties described in the functional description with at least 2 of those years demonstrating experience using the Defense Travel System (DTS).
Desired Experience:
2 years of experience supporting a NAVAIR program office.
NAVAIR experience and a current Common Access Card a plus.
Must be able to obtain and maintain a Secret security clearance. Due to the sensitivity of customer-related requirements, U.S. Citizenship is required.
Precise Systems and its subsidiaries are committed to an inclusive and diverse workplace that values and supports the contributions of each individual. This commitment and shared Vision and Values of Integrity, Respect, and Responsibility allow us to leverage differences, encourage innovation, and expand our success in the global marketplace. Precise Systems and its subsidiaries are Equal Opportunity /Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, protected veteran status, status as an individual with a disability, or any legally protected status under federal, state, or local law.
Required Skills
Associates Degree preferred, High School Diploma or equivalent with an additional 6 years of experience.
Required Experience
Minimum of 10 years equivalent relevant work experience.