AMVETS Jobs

HEALTH INFORMATION SPECIALIST SUPV - SES - 64084273

Date: May 20, 2024

Location:

PANAMA CITY, FL, US, 32401

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .

Requisition No: 829502

Agency: Department of Health

Working Title: HEALTH INFORMATION SPECIALIST SUPV - SES - 64084273

Pay Plan: SES

Position Number: 64084273

Salary: $41,000.00 to $43,000.00 annually

Posting Closing Date: 06/20/2024

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

This is an open competitive advertisement

Your Specific Responsibilities:

This position spends more than 50% of the time engaged in supervisory responsibilities. This includes communicating with, motivating, training, and evaluating employees in addition to planning and directing employees’ work. The incumbent has the authority to hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward, or discipline subordinate employees or effectively recommend such action. The incumbent will also be required to develop performance expectations, meet with staff regularly to discuss performance, complete performance reviews, maintain vacation and work schedules, ensuring proper coverage, and complete timesheets.

Work functions include performing duties such as data input, scanning, gathering/sorting, assessing, documentation of confidential data into official medical records, cross-referencing of electronic files, data, test results; electronic tracking, labeling, filing and retrieval as needed for purged records. Records are compiled from various sources to formulate medical records. Ensures accurate and thorough client data is input into HMS and Florida Shots. Confidential information entered is complete and concise to ensure proper format, including correct forms and program specific data to ensure statistical and billing output. Records are stored and maintained in accordance with the State of Florida Records Retention Schedules/Guidelines. Serves as the information custodian for designated data set and is responsible for the integrity and confidentiality of data sets under his/her control. Processes requests for records, inactive records. Independent judgment is exercised in this professional medical environment. Maintains and tracks all request for confidential information received in the medical records section, including requests from attorneys, private physicians, and others; the faxing and/or receiving of confidential information; exchange of information between other agencies; and processes court orders, subpoenas, legal request, documents on spreadsheet and seeks legal counsel as outlined in DOH Policy. Communicates with Director, supervisor and legal counsel as needed to ensure thorough processing. Maintains monthly stat reports for statistical purposes. Performs quality improvement activities at least quarterly and submits to the Quality Assurance Coordinator. This individual will be responsible for all supervisory duties including, but not limited to, hiring and selection, developing performance plans, conducting performance appraisals, planning and directing their work, approving leave, and taking disciplinary action as appropriate. Develops, prepares and monitors the level 4 budget entities for Clinic Support. The Health Information Specialist Supervisor is a highly responsible position providing direct supervision of the positions involved in the daily operation of the front reception area, appointments and medical records section of Bay CHD by serving as the Records Management Liaison Officer (RMLO) of medical and public records. Directly supervises, monitors, and oversees the activities of the Clinic Support staff. Ensures the processing and handling of medical records, court orders, subpoenas, & requests for confidential information are processed in accordance with local & DOH policies and procedures. Accomplishes probationary and annual appraisals, monitors performance of staff, and makes recommendations to his/her supervisor for hiring and/or upgrading of positions. Approves leave and timesheets in a timely manner. Plans and supervises workloads, deadlines, work objectives and time utilization of employees. Conducts performance evaluations and performance improvement plans for subordinate staff. Responsible for preparing work schedules and coordinating with supervisors of clinic areas.

Required Knowledge, Skills, and Abilities:

Knowledge and experience in computer software programs used in an office setting to include Microsoft Outlook, Word, etc. Minimum of 3 years experience working in a leadership or supervisory position. Ability to work in a fast paced – high volume medical office environment. Excellent supervisory and organizational skills.

Qualifications:

Budget Preparaqtion.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Panama City, Florida

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;

• Nine paid holidays and one Personal Holiday each year;

• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;

• Retirement plan options, including employer contributions

  (For more information, please click www.myfrs.com );

• Flexible Spending Accounts;

• Tuition waivers;

• And more!

  For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com .

  Please be advised:

  Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

  This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

  Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

  If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

  The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

  Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

  The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

  Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

  The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

  Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Nearest Major Market:Panama City