Job Information
State University of New York at Oswego Office Assistant 2 - Facilities Services (Lee Hall) in Oswego, New York
Location: Oswego, NY Category: Classified Posted On: Mon Sep 25 2023 Job Description:
The Facilities Services Department at the State University of New York at Oswego invites applications to fill a full-time Office Assistant 2 position, Grade 9.
Posting Date: September 25, 2023
Review Date: Review of applications will begin immediately and will continue until the position is filled.
Salary: $40,193/year. Commensurate with qualifications and experience. In addition, the State University of New York provides an excellent benefits package. Please click here (https://www.suny.edu/benefits/) for more information on benefits for full-time CSEA professionals.
Date of Appointment: As soon as possible.
Description of Responsibilities:
Interact in person, by telephone, and electronically with administrators, employees, students, and outside vendors
Help to facilitate and maintain communication among all campus departments and multiple Facilities Services departments
Manage confidential information such as, but not limited to, counseling memos, evaluations, requests to fill, etc.
Manage and respond to all emails received through the departmental email account
Schedule meetings, events, and maintain calendars for some of the Facilities Services departments
Responsible for supervising student employees
Create and continuously update spreadsheets and workbooks utilizing Microsoft Excel and Google Sheets
Work with all Facilities Services departments to help maintain a smooth workflow
Monitor AiM work order system and create/approve requests in the ready request portal
Maintain the Facilities Services listserv of all departments
Submit elevator service calls as requested
Assist in the purchasing of supplies or equipment for departments within Facilities Services
Complete requisitions, payment requests, and vouchers in Jaggaer
Schedule outside technicians, notify and keep calendar updated (e.g. Orkin, Tirrell's, etc.)
Take meeting minutes at meetings when needed for future reference
Close out work orders within the work order system per timeframes recommended and as needed
Work with supervisors or independently to make decisions concerning a variety of situations including, but not limited to, setting up Facilities Services department interviews
Track employee attendance at training and update employee information to reflect successful completion of training
Assist in coordinating annual OSHA training for all Facilities Services
Assist in coordinating annual employee and retiree physicals as required by NYS law
Job Requirements:
Minimum Qualifications:
Candidates must be permanent competitive or 55 b/c employees of New York State to be eligible to apply for this position.
Permanent Appointment:
One year of permanent competitive service as an Office Assistant 2 OR be reachable on the Office Assistant 2 eligible list OR have one year of permanent competitive or 55b/c service in a title eligible for transfer under Section 70.1 of the law.
70.1 Transfer or Reinstatement:
One year of permanent competitive or 55b/c service as an Office Assistant 2 OR have one year of permanent competitive or 55b/c service in a title within two salary grades of the target title that is eligible for transfer under Section 70.1 of Civil Service Law.
Reassignment:
Permanent competitive or 55b/c service as an Office Assistant 2.
Provisional Appointment:
Eligible for provisional appointment under NYS Civil Service guidelines.
Conditions of Employment:
This will be a permanent or provisional appointment. Candidates should be aware that a preferred list, transfer list, placement roster and/or reemployment roster of laid off State employees may be certified against this vacancy by the Department of Civil Service.
Additional Information:
Oswego is committed to enhancing its diversity. SUNY Oswego is an Affirmative Action/Equal Opportunity Employer and is actively engaged in recruiting, supporting, and fostering a diverse community of outstanding faculty, staff and students. We encourage applications from qualified applicants regardless of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim SUNY status, or criminal conviction. Please click here (https://www.oswego.edu/human-resources/non-discrimination-policy) to see our full non-discrimination policy.
In accordance with USCIS regulations, successful applicants must be legally able to work in the United States per the Immigration Reform and Control Act of 1986.
Requests for reasonable accommodations of a disability during the application and/or interview process should be made to the Human Resources Office by calling 315-312-2230 or emailing hr@oswego.edu.
For Campus Safety information, please click here (https://www.oswego.edu/police/annual-report) to see the Annual Security and Fire Report (Clery).
SUNY Oswego is a smoke free/tobacco/e-cigarette free campus. Click here (https://www.oswego.edu/human-resources/sites/human-resources/files/tobacco_smoke_free_policy_final.pdf) for further policy details, including education and cessation resources.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.
For more details, reference New York State Department of Civil Service, Job Title Code #2581200, Office Assistant 2, and Grade 9.
If you have any questions about the position, please call or e-mail:
Human Resources
315-312-2230
HR@oswego.edu